Photo Album

To enable the application, go to the Content Management tab of the administration pages, then go to the Applications page, and click the Enable button next to Photo Album.

This application has no administration pages - images are added and managed through the public facing pages. When you are logged in as an administrator then you will see a set of action buttons in the application, allowing you to add and edit images and albums.

Adding Folders

You can use folders to organise your images by keeping those of a similar subject in the same place. You can create folders within other folders, allowing you to create a structure that makes it easy for your visitors to find what they're looking for. You can then create albums inside folders.

  • Click on Add Folder.
  • Enter the name and a short description of the contents of the folder.
  • Click OK.

To navigate into a folder, simply click on the folder name. To go back up use the breadcrumb trail.

Folders start with a default icon. Once you have added some Albums and Photos, the folder icon will change to be the cover image of the first Album in the folder.

Adding Albums

You can add an album inside any folder, though not inside another album.

  • Navigate to the folder in which you want to add the album.
  • Click on Add Album.
  • Give the album a name, and optionally add photographer, description, and story.
  • Click OK.

To navigate into an album, simply click on its name. Use the breadcrumb trail to go back up.

Albums start with a default icon, though once you have added some Photos you can select which one you want to be the cover image for the album.

Adding Photos

You can add photos into any album, either one at a time or several at once by uploading a .zip file. You cannot add photos directly into a folder.

Images can be JPEG or GIF format.

Single Photo:

  • Navigate to the album in which you want to add the photo.
  • Click Add Photo.
  • Click on the Browse button and then select the file on your computer that you want to upload.
  • Give the file a title and short description.
  • Click OK to start uploading the file. This may take a long time if the file is large.

Multiple Photos:

  • On your computer, create a .zip file containing the photos that you want to upload.
  • Navigate to the album in which you want to add the photo.
  • Click Add Group of Photos.
  • Click on the Browse button and then select the .zip file on your computer.
  • Click OK to start uploading the file. This may take a long time if the file is large.
  • All photos in the .zip file will automatically be added to the album.
  • You may now wish to edit the photos to give them suitable titles and descriptions.

Moving and Deleting

Folders and albums can be moved into other folders, and photos can be moved between albums.

Folders

  • Navigate into the folder you wish to move.
  • Click on Move This Folder.
  • Select the destination folder from the pop-down list, and click OK.

Albums

There are two ways of moving an album. Either:

  • Navigate to the album you wish to move
  • Click on Move This Album
  • Select the destination folder from the pop-down list, and click OK.

Or:

  • Navigate to the folder in which you want the album to be moved.
  • Click on Move Album to This Folder
  • Select the album that you wish to move from the pop-down list, and click OK.

Photos

  • Navigate to the photo that you wish to move.
  • At the bottom of the page, next to 'Move photo to album' select the desired destination album, and click Move.

You can delete an Album, Folder, or Photo by navigating to it and clicking on Delete.

Note: folders must be empty before you can delete them.

Note: to delete a hidden photo, you must first make it visible by navigating to the album, clicking on Edit All Photos (including hidden), and unticking the Hide flag. You can then navigate to the photo and click the Delete button.

Editing

Folders

  • Navigate to the folder and click Edit Title & Description.
  • Edt the folder details and click OK.

Albums

  • Navigate to the album and click Edit This Album.
  • Edt the album details and click OK.

Single Photo

  • Navigate to the photo and click Edit.
    • You can rotate the photo by clicking the buttons, or edit the photos details.
    • If you Hide the photo it won't show up in the album.
  • Click on OK.

Multiple Photos

  • You can edit all the photos in an album in one go by navigating to the album and clicking on Edit All Photos (including hidden).
    • Reorder the photos by changing the sequence numbers - choose any numbers you like, the images with lower sequence numbers will be placed before those with higher numbers.
    • Rotate photos by clicking the radio buttons surrounding the thumbnail image. Clicking the button on the right will rotate 90 degrees clockwise, the one one the left 90 degrees anticlockwise, the one underneath 180 degrees, and the one on the top leaves it unaltered.
    • Edit the Captions, Stories, Titles, and Descriptions as desired.
  • Click on Submit at the bottom of the page.

Includelets

There's a Photo Album includelet that you can use to embed pictures from an album onto a CMS page. Each picture is clickable to view, with a Next/Previous button.

Permissions

You can configure permissions on each folder or album independently by clicking on the Permissions button while viewing the item. For example, you could configure a folder so it only has read access to members of your site.

By default, items have the same permissions as the item above it. i.e., an album has the same permission as the folder it is in. If you want it to have different permissions you can turn off the inheritance of permission by clicking the Do not inherit permissions button. You can then configure any permissions you like on that item.

Individual photos always have the same permission as the album they are in.

  • Users with Contribute permission can add items, and can edit and delete the items that they have added. They cannot edit items that other people have added.
  • Administrators can add, edit, and delete all items.

In the standard configuration of your website, members have Contribute permission, but normal users and members of the public do not.

For further details of how to use Permissions, see the Permissions section of the manual.