When you register with Voice, we ask you to provide some details such as your name and email address. We keep these details so that we can contact you about Voice and the sites hosted on it.
If, once you have registered, you then join a site hosted on Voice, the name and email address that you registered with will also be available to the webmasters of that site so that they can contact you about their site.
Your email address is never automatically displayed on public web pages. If you add content to a site that you have joined (for example by posting on a discussion forum or commenting on a blog) then your name will be displayed next to your contribution. You can create a screen name, which will be displayed instead if you prefer.
Voice agrees to store and process all personal information it collects from you in accordance with the latest Data Protection legislation. We are entering a period in which new legislation is taking effect and there will be new legislation in the future. For now we have made adjustments to comply with the new General Data Protection Regulation (GDPR), and we are monitoring the new Data Protection Bill.
Anyone running a site on Voice also has to agree to keep your details private and comply with data protection legislation. If you believe that your details are being misused by a site on Voice, you must contact us.
Your registration with the Voice service and your use of Voice websites creates the lawful basis for Voice to process your data. The purpose for processing your data is specified during registration, and when you join a Voice website.
We may collect different types of personal and other information based on your use of Voice.
Some examples include:
We collect information when you give it to us when you register with, log in to, and use our websites.
We may use the information we collect in a variety of ways, including:
We collect information about your activity on Voice websites for a number of purposes. We use that information to help tailor the content you see on Voice websites.
Voice may collect information about your computer or mobile device such as your IP address, operating system and browser type, for administrative purposes and to report aggregated anonymised information to our business users. This is statistical data about the browsing actions, patterns of users of services (including yourself), but it will not identify you personally and does not identify any personal details whatsoever.
With Voice Website Administrators: Subject to applicable legal restrictions, we will share your Personal Information with other Voice websites when you have explicitly selected to join said websites to for the purposes of:
With Cambridge Open Systems: Cambridge Open Systems supply the Voice system. We share all information held on Voice with Cambridge Open Systems for the purposes of:
In Other Circumstances: We may provide Personal Information to non-Voice companies or other third parties for purposes such as:
The GDPR gives you the right to access the information that Voice holds about you. If you want us to send you details that it holds about you please write to Cambridge Open Systems, attention: Data Protection Officer at Synegis House, 21 Crockhamwell Road, Woodley RG5 3LE, UK.
Cambridge Open Systems is a trading name of BetterPoints Ltd. Registered in England and Wales No: 7356214. Registered address: The Courtyard, Shoreham Road, Upper Beeding, Steyning, West Sussex, BN44 3TN
Last Updated: 22/05/2018