MINUTES OF COMMITTEE MEETING OF COLDEAST DRIVE RESIDENTS’ ASSOCIATION
HELD ON FRIDAY 16TH JULY 2021 HELD AT 34 ROTHSCHILD DRIVE
PRESENT: Allan Duncan (Chair), Stuart Kimber, Diana Hindle, Tony Amber, Thomas
Middleditch
MINUTES OF PREVIOUS MEETING: The Committee members who attend, approved the
Minutes of the Meeting.
ITEMS ARISING: Allan thanked the Committee for electing him as Chair and thanked Stuart
for his good work.
RA CONSTITUTION: It was agreed that the existing Constitution was effective. Tony agreed
to contact residents of Stableyard Mews to ascertain which RA they wished to belong to.
SERVICE CHARGE: Tom briefed the Committee on his Email communications with ERMC. It
was agreed that no acceptable and full explanations had been given to Tom’s enquiries. Tom
would follow this matter up and report back to the Committee.
COMMUNAL GARDENING: It was agreed that the current gardening is somewhat of a
‘Curate’s Egg’ – just acceptable in some parts and not in others.
It was agreed that the current Gardening Specification is not being met and that there is little
chance of this happening. Allan reported that he was meeting with ERMC and that ERMC
and the Committee should then draw up a sensible and achievable Specification which would
be used when deciding the Company to be appointed for 2022.
Allan has asked ERMC to send full details of the replanting programme by the beginning of
August.
ADOPTION OF COLDEAST DRIVE: Allan was asked to recontact HCC Highways Division to get
an update regarding the adoption of Coldeast Drive.
MAINTENANCE OF COLDEAST DRIVE AND OTHER ROADS: ERMC had stated that they had
asked Millers to remove the weeds, etc from Coldeast Drive and that this would be completed
by early next week. Allan has already sent one reminder and will chase again.
Allan was asked to contact ERMC to ask what plans were in hand to arrange for the drains on
the Estate to be cleared of plants etc.
COLDEAST MANSION: Allan reported on his meeting with one of the new owners of Coldeast
Mansion. Their intention is for the Mansion to be a quality restaurant (with 62 covers) and a
‘boutique’ hotel. The owners are very keen to work with the Committee to ensure that they
build a good relationship with all residents. The initial, ‘soft’ opening will be in September;
once they are happy with all aspects – including the refurbishment of the rooms – the full
opening will be in April 2022.
The owners have agreed to offer a Local Residents Discount Card – they will finalise the
details.
The owners asked if the Committee would accept a licence closing time of 11.30 p.m. It was
agreed to agree to this in principle – depending on seeing the full licence application.
Allan was asked to contact the owners of The Mansion to ask if they could speak to their
building etc contractors to say that they should stop speeding on Coldeast Drive.
Allan agreed to keep the communication ongoing with the Mansion and keep the Committee
updated.
GATE HOUSE BUNGALOW: It was noted that the Gage House Bungalow is up for sale again.
SOCIAL: Diana’s suggestion of holding the next Social Event at Strawberry Fields was agreed.
Diana and Allan would also talk to The Mansion about the possibility of holding an event
there.
It was agreed that the next ‘big’ Social Event should be held next Summer in either the main
field or in conjunction with The Mansion.
ERMC COMMUNICATION: The Committee felt that communication from ERMC had
degenerated since Sarah had left. Allan reported that he was waiting to confirm a date for a
meeting with Glenn and Sarah’s replacement (Laura). He would make the Committee’s
feelings known at the meeting and report back on the outcome.
After a discussion, it was agreed that the Committee could not recommend the use of the
ERMC Portal at the present time. There have been and continue to be too many errors of
dates for the gardener’s attendance amongst other things. It was agreed that full details of
our achievement, constitution, Minutes etc. be sent to ERMC in order that they can be
properly and fully shown on the Portal.
PARKING PROBLEMS ON COLDEAST DRIVE AND AW2: Allan reported that, unfortunately,
there is little anyone can do about this problem. It was agreed to keep a watchful eye on the
situation in case it gets worse.
NEXT MEETING: Due to the current Covid situation, it was agreed that the date, time and
venue for the next meeting be agreed towards the end of August.
