October 2010

The Parish Council Meeting of the Elstead Parish Council

was held in the United Reformed Church Hall, Elstead

Monday 18 October 2010, commencing at 7.30pm

Present: Messrs D Holmes (Chairman), A Jones, B Morgan,

M Jeffery, P Murphy, R Holroyd, Mrs A Thomas,

Mrs S Place also attending 2 parishioners.

Apologies for absence: Mr R C Terry, Cllr D Harmer SCC

MINUTES:

The minutes of the last meeting were agreed and signed.

2.0 MATTERS ARISING

1731 Gateways to village – Following the demolition of the village gateway in Thursley Road, SCC to resolve the matter.

2029 Elstead, Royal & Bagmoor Commons - It was reported that agreement had been reached with the MOD and SCC on the works required to Bridleway 69, which would be undertaken subject to an ecological survey being undertaken by Natural England. Mr Murphy has e-mailed James Taylor, SCC, to progress the matter further and it was hoped that the survey would be undertaken by the end of October, this would then be agreed with Natural England.

2066 Further to the request to re-site the small litter bin from Peat Common to Gunners Lane, this has now been moved. It was further noted that the bin had now been stolen.

2069 Mrs Thomas reported previously that the revised bus routes, as agreed previously to help the school runs, had in fact not been relayed to the new drivers via the bus companies. Mrs Thomas advised that this problem has now been sorted and the routes would now be followed.

2079 SCAPTC – Management Committee Election - A request for a nomination to be put forward to the management committee was requested from the Parish Council. It was agreed to nominate Mr Jones. Mr Jones reported that due to current rules he was not eligible to be re-elected as insufficient time had elapsed since he was last on the management committee.

3.0 WBC PLANNING CONSULTATION HOUSING TARGETS

2089 Mr Holmes gave a brief synopsis of the current position on the targets that have been suggested for housing in the Borough. The current suggested numbers, as stated by the Parish Council as noted under Option 2, has generally been chosen from other Parishes within the Borough. Whilst this was noted, concerns still exist that children may well be affected from lack of placements in schools.

WBC PLANNING FORUM MEETING

2090 Mr Holmes attended the recent meeting held at WBC. The meeting comprised an analysis of the current housing needs in Waverley. Whilst this is covered based on the Options proposed, the general approach was that for Option 2. However, a number of related issues were raised based on lack of infrastructure, reviews should also be taken from other neighbouring Boroughs. It was also pointed out that Parish Councils should also be consulted as they are closer to the needs of each Parish or Town.

5.0 THURSLEY ROAD RECREATION GROUND – FOOTBALL CLUB

2091 A letter has been received from a local resident around the edge of Peat Common in regard to the closeness of the Sharks playing football and the concerns he has relative to the possible damage that could be caused to his property from footballs. It was agreed that Mr Murphy, Mr Jeffery and

Dr P O’Donnell, the Sharks’ representative, would meet on site to try and resolve the matter so that Mr Chivers could be reassured of the situation.

THURSLEY ROAD RECREATION GROUND DRAINAGE

IMPROVEMNETS

2092 Mr Murphy raised a matter regarding the drainage implications as raised by the Sharks Football Club and whether anything could be done to improve it. It was agreed to seek tenders for the installation of drainage to certain areas of the grounds. Mr Murphy has been in contact with SJL Groundworks Ltd who have prepared a brief outline specification for the works to be tendered.

7.0 ELSTEAD TENNIS CLUB – ADDITIONAL WORKS

2093 The Parish Council has received notification from the Tennis Club that they require to undertake a number of general improvements to the pavilion and install a hedge adjacent to the new courts and the new car park. The Parish Council agreed in principle to the changes provided any planning issues were agreed with WBC prior to any works to the pavilion being undertaken. The Parish Council required confirmation on these matters prior to works being undertaken. The proposed hedging was only agreed on the matters as raised, not all three sides. The Tennis Club is to maintain it and not allow it to grow above 2 metres high and to allow a footpath of 1.5 metres from the edge of the court fencing.

8.0 BURFORD LODGE RECREATION GROUND – CAR PARK

2094 Following the recent heavy period of rain, the new car park is causing concern that it is getting waterlogged. Members considered what action should be taken. It was suggested to lay an area of “road plainings” down the centre of the car park. However, it was also noted a recent sludge lorry had turned around on the surface and this clearly was an issue. It was agreed to review the position in due course and should the matter continue it was agreed to take remedial action to the surface.

9.0 PLAYGROUND SUB-COMMITTEE GROUP MEETING

2095 The minutes and recommendations of the meeting held on 11 October 2010 were agreed. A questionnaire would be issued for public consultation to be held on Saturday 4^th December 2010 in the Thursley Road Pavilion.

10.0 REPORTS, CONSULTATIONS AND REVIEW OF DOCUMENTS

2096 The reports received were noted.

2097 Local Government Boundary Commission – Presentation to be given explaining the review process and the implications for SCC. Mr Morgan would attend the meeting at Mole Valley District Council on 26 October 2010.

2098 Waverley Borough policing posts consultation – A review was being undertaken in regard to the location of the Safer Neighbourhood Teams. A questionnaire has been received and all members are asked to complete it and submit it by 17 November 2010. The web site address is www.surrey.police.uk

2099 Electronic Consultation on planning applications with Parish and Town Councils - due to funding implications the process has been scrapped based on the recent wave of cuts now imposed by Central Government.

11.0 ACCOUNTS FOR PAYMENT

2100 Accounts for payment:

The following accounts for October are presented for payment £

* C P Newman - Salary October, meeting, copies, mileage, 511.16

* AGM – Grounds maintenance 1,269.00

* Daniel Ciran – Village maintenance 22.00

* Veolia – Bin emptying 45.63

* Information Commissioner – Annual subscription 35.00

* The Clockhouse – Grant provision 500.00

12.0 CORRESPONDENCE

- -

13.0 MATTERS RAISED BY MEMBERS (FOR NOTING)

2101 A number of items were noted on maintenance issues; these will be dealt with and included on the maintenance schedule.

PLANNING APPLICATION

2102 It was agreed to hold the next planning meeting on 27 October 2010.

15.0 MATTERS RAISED BY PARISHIONERS

2103 The matter was raised with regard to the Sharks Football Club on the Thursley Road Recreation Ground and the issues of concern by Mr Chivers. This was discussed at item 2091 above.

Meeting closed 21.50