The Parish Council Meeting of the Elstead Parish Council
was held in the United Reformed Church Hall, Elstead
Monday 20 September 2010, commencing at 7.30pm
Present: Messrs D Holmes (Chairman), A Jones, B Morgan,
M Jeffery, P Murphy, R Holroyd, R C Terry, Mrs A Thomas,
Mrs S Place also attending 1 parishioner.
Apologies for absence: Cllr D Harmer SCC
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MINUTES:
The minutes of the last meeting were agreed and signed.
2.0 MATTERS ARISING
1731 Gateways to village – Following the demolition of the village gateway in Thursley Road, Mr Holmes has chased SCC to resolve the matter. It was noted that the posts have been replaced.
2005 Playground Sub-Committee Review - A further meeting would be held by the sub-committee to review the brief and suggest a way forward. Mrs Place reported that she had spoken to four play equipment specialists and had a number of options for the sub-committee to review; the current funding requirement would be in the region of £70-80,000. The setting up of a separate Trust was considered, this would need further consideration. Funding options are being considered and a further report would be issued when more information was available. A meeting of the sub-committee is to be set up as soon as practicable.
2029 Elstead, Royal & Bagmoor Commons - It was reported that agreement had been reached with the MOD and SCC on the works required to Bridleway 69, which would be undertaken subject to an ecological survey being undertaken by Natural England. Mr Murphy has e-mailed James Taylor, SCC, to progress the matter further and it was hoped that the survey would be undertaken by the end of October, this would then be agreed with Natural England.
2042 Pedestrian Crossing Update - Following the report that due to a series of funding cuts the proposals would not be forthcoming, members were disappointed to learn this. However, the matter would still be pursued with SCC and a safety audit has now been undertaken, which did not provide a negative response. Lighting and the pavements would need resiting, but funding was still a major concern and was on hold currently by SCC.
2047 Waverley's Environmental Services - Mr. Holmes and Mr. Jeffery met
Mr Redmond in Elstead to review the road cleaning, which was generally satisfactory, however, a number of areas needed extra attention and this would
be attended to in due course.
2053 Mr Murphy attended the recent allotments meeting and the matter of additional drainage was again discussed. The allotment committee would obtain a quotation for the works and the Parish Council would consider a contribution towards the costs. It was also noted that there was now a waiting list of 6 for allotments.
2066 Further to the request to re-site the small litter bin from Peat Common to Gunners Lane, this has now been moved.
2069 Mrs Thomas reported previously that the revised bus routes, as agreed previously to help the school runs, had in fact not been relayed to the new drivers via the bus companies. Mrs Thomas advised that this problem has now been sorted and the routes would now be followed.
3.0 THE CLOCKHOUSE GRANT
2071 A request was made by the management committee for a grant to assist its current funding requirements. The Parish Council agreed to provide a grant of £500.00.
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TREE WORKS THURSLEY ROAD RECREATION GROUND
2072 Tenders have been received for the required works at Thursley Road Recreation Ground. The recommendation as noted in appendix A was agreed.
5.0 MAINTENANCE WORKS PICNIC AREA & CEMETERY
2073 It was agreed to proceed with the quotation received for undertaking the required maintenance at the above sites and that the contractor would liaise with Mr Jeffery and Mr Jones for instructions.
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MOD/HANKLEY CONSERVATION MEETING
2074 Mr Holmes attended the meeting held on the 14 September and a separate report was issued as attached in annexe B. This was noted.
7.0 TOWN PARISH MEETING
2075 Mr Terry attended the meeting held at WBC. A brief synopsis was given of the main item under consideration which was that of the compensatory grant position. It was agreed to object to any proposed changes and to support the letters and e-mails issued by other Parish Councils in their objection to any changes.
8.0 WBC SURVEY HOW MANY HOMES ARE RIGHT FOR WAVERLEY
2075 Mr Holmes led the debate on the various options that could be considered on the number of homes to be provided in Waverley. It was agreed to suggest that option 2 should be considered, which is 150/200 properties per year. Members were concerned that this would lead to inadequate infrastructures and schools.
9.0 AUDIT & FINANCIAL STATEMENT
2076 The Clerk reported that the 2009/10 audit had now been completed and signed off by the external auditor. The only matter raised was that a fuller report on income and expenditure should be given to members.
10.0 PLANNING COMMITTEE MEETING
2077 The minutes of the planning meeting held on the 2 September were noted.
11.0 WBC ENVIRONMENTAL SERVICES MONITORING SERVICES
2078 A request was received from WBC to monitor the environmental services performed by its contractor. This was noted and the various papers issued to all members who would monitor the contractor, the item of concerned was that of street cleaning.
12.0 SCAPTC – MANAGEMENT COMMITTEE ELECTION
2079 A request for a nomination to be put forward to the management committee was requested from the Parish Council. It was agreed to nominate Mr Jones.
13.0 REPORTS, CONSULTATIONS AND REVIEW OF DOCUMENTS
2080 The reports received were noted.
2081 CAB – invitation for 22 October - Mr Jones would attend.
2082 SCAPTC & Surrey Community Action –AGM 5 October – Mr Jones and Mr Morgan have received the information.
14.0 ACCOUNTS FOR PAYMENT
2083 Accounts for payment:
The following accounts for September are presented for payment £
* C P Newman - Salary September, meeting, copies, mileage,
Emergency plan issued 577.69
* South East Water – Woolfords Lane Cemetery 32.41
* AGM – Grounds maintenance 1,586.25
* Daniel Ciran – Village maintenance 83.00
* Mr R Stacey – Burials and attendance stone masons 40.33
* Mr D Holmes – Chairman’s allowance 107.50
* United Reformed Church –Hire charges 41.00
* BDO LLP – Annual audit costs 470.00
15.0 CORRESPONDENCE
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16.0 MATTERS RAISED BY MEMBERS (FOR NOTING)
2085 A number of items were noted on maintenance issues; these will be dealt with and included on the maintenance schedule.
2086 Mr Murphy raised a matter regarding the drainage implications as raised by the Sharks Football Club and whether anything could be done to improve it. They have offered to contribute to such remedial measures and the Parish
Council agreed to review the matter.
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PLANNING APPLICATION
2087 WA10/1491 Alterations and extensions to entrance and garage (revision of WA10/0685)
14 Silver Birches Way, Elstead
Easting : 491515 Northing : 143267
The Parish Council have no objection
18.0 MATTERS RAISED BY PARISHIONERS
2088 A parishioner raised the issue that the 40 mph sign in Thursley Road was obscured by overhanging vegetation.
Meeting closed 22.05