The Parish Council has formally adopted the following policy relating to Freedom of Information. This makes clear our continuing commitment to an open adminstration and record keeping.
How to obtain information available from Blackmore, Hook End & Wyatts Green Parish Council under the adopted scheme....
1. Who we are and what we do: See website, write, telephone, email, notice boards, or visit the office
Organisational information and contacts: https://e-voice.org.uk/blackmorepc
Who is on the Parish Council/Committees:See website, notice boards, call/visit the office
Contact details: Parish Clerk: Susan Clapham
Tel: 01277-822421
Email: clerk@blackmorepc.co.uk
Chairman and Councillor contact details: See website, notice boards or call/visit the office
Location of main office and accessibility: Parish Office:
Tipps Cross Remembrance Hall, Blackmore Road, Hook End, Brentwood, Essex. CM15 0DT.
Wheelchair access available.
Staffing structure: Parish Clerk
Responsible Financial Officer (RFO)
2. What we spend and how we spend it:
Current and previous financial year as a minimum
Annual Return form and report by auditor: In office or published as required by legislation
Finalised budget: In office or published as required by legislation
Precept: In office or published as required by legislation
Financial Standing Orders and Regulations: In office
Grants given and received: In office
3. What our priorities are and how we are doing
Annual Report to Parish or Community Meeting (current
and previous year as a minimum): In office
4. How we make decisions
Timetable of meetings (Council, committee/sub-committee On website, notice boards (monthly) and parish office
Meetings and parish meetings)
Agendas of meetings (as above): At meeting or issued in accordance with legislation
Minutes of meetings (as above) – (This will exclude information
that is properly regarded as private to the meeting): In office
Reports presented to Council meetings – (This will exclude
Information that is properly regarded as private to the meeting): In office
Responses to consultation papers: In office
Responses to planning applications: In office
Bye-laws: In office
5. Our Policies and Procedures
Policies and Procedures for the conduct of Council business:
Procedural Standing Orders: Available for inspection in office
Committee and sub-committee terms of reference : Available for inspection in office
Code of Conduct Adopted: latest national code of conduct
Policies and Procedures about:
The employment of staff; NALC standards apply
Policies and procedures for handling requests for information: Please contact the Clerk
Complaints Procedure: In office
Information Security Policy: Key holders schedule in office
2.
Records management policies (records retention, destructionand archive): As per legislation
Data protection policies: As per legislation
Schedule of charges (for the publication of information): See attached appendix ‘schedule of charges’ – held in office
6. Lists and Registers
Allotment Tenants: Allotment register in office
Parish room/village hall rental bookings: Schedule in office
Assets Register: Available for inspection in office
Register of members interests: Available for inspection in office and online
Register of gifts and hospitality: Available for inspection in office
7. The services we offer:
Role of the Parish Council and the Councillors: Available in the office
Allotments Notice: on notice boards and website
Community centres and village halls: On website and available in the office
Parks, Playing fields and recreational facilities: On website and in the office
A summary of services for which the Council is entitled to
Recover a fee, together with those fees (e.g. allotments): In office
Additional Information
Parish Boundary: A4 map available from office
Grant Policy: Available for inspection in office
Footpaths Map: available for inspection in office
Contact Details:
For information pertaining to any of the above: please contact the Clerk.
3.
Publication Scheme Data Approved and Published May 2014
SCHEDULE OF CHARGES for the provision of information under the Parish Council’s Publications Scheme
TYPE OF CHARGE DESCRIPTION BASIS OF CHARGE
Disbursement costs Photocopying @10p per A4 sheet Actual cost
(black and white)
Colour printing not currently available
Postage Current cost of Royal Mail standard 2nd class stamp
Packaging At actual cost per item
Statutory fee As defined in legislation As prescribed
Other – labour Labour charges, by the hour
@ £20/hrEstimate of time to be agreed
(based on overtime working) in advance of work
Note: Building plans may be viewed but not copied at the Parish office.
All enquiries to be dealt with at the office by appointment.