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Tendring Parish Council
Clerk: Mrs Marie Snell
Email: tendringpc@hotmail.com
To all councillors: You are summoned to attend a meeting of Tendring Parish Council held at Tendring Village Hall at 7.30 p.m. on Monday 24th June 2024.
AGENDA
6.24.01 Welcome and apologies for absence
6.24.02 Declaration of members’ pecuniary or other registrable interests
6.24.03 To approve the minutes of the last meeting (30th May 2024)
6.24.04 Neighbourhood Watch Scheme
To receive a brief from the guest speaker Dave Sexton
6.24.05 Public Open Forum (Maximum 15 minutes)
6.24.06 Action points from last meeting
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Ongoing |
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1 |
Cllr J Brattan |
Maintenance of Bicycle Triangle |
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Cllr M Appleby |
Goose Green works - Combination locks - Maintenance programme |
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2 |
Cllr Brattan |
Essex Village of the Year |
6.24.07 County and District Councillor reports
6.24.08 Finance
To approve payments and invoices in accordance with the Budget and Expenditure
for June 2024
Bank Account and bank reconciliation
Payments for Approval
|
Payable to: |
Amount/£ |
Reference |
|
Playquip |
234.00 |
Play area inspection |
|
Cllr Brattan expenses |
30.98 |
Combination lock purchase – Goose Green |
|
Cllr Brattan expenses |
25.00 |
Scarecrow Map Printing |
|
Playquip |
234.00 |
Inspection invoice - 9228 |
|
Unity Bank |
10.68 |
Bank charges |
|
Ann Wood |
125.00 |
Internal Audit invoice 2023-2024 |
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Cllr Appleby expenses |
121.62 |
Fenland Leisure reimbursement |
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HMRC |
111.20 |
P30 Employer’s Pay slip - June |
|
Clerk Salary – Marie Snell |
479.28 |
June payroll – Includes Work from Home expenses and council printing |
|
Clerk Expenses – Marie Snell |
18.00 |
DBS certificate |
6.24.09 To note previously authorised payments and direct debits
|
Payable to :: |
Agreed (minute ref) : |
Paid on |
Amount/£ |
|
Three |
|
17/06/2024 |
10.03 |
|
Grahame Walkingshaw (Locum Clerk) |
5.30.11 |
03/06/2024 |
607.20 |
|
Karen Mackintosh (previous clerk) |
5.30.11 |
03/06/2024 |
52.15 |
|
Silverton |
5.30.11 (£213.60 was approved but this price was subject to change) |
03/06/2024 |
141.60 |
|
Tendring Village Hall |
5.30.11 |
03/06/2024 |
18.00 |
|
Cllr Peter Harris (Scarecrow Event prize money) |
|
03/06/2024 |
10.00 |
|
Clear Insurance |
5.30.11 |
03/06/2024 |
653.07 |
6.24.10 Internal Audit Report
To receive the year end internal audit report of 2023-2024 and agree any actions.
6.24.11 Annual Governance and Accountability Return (AGAR) 2023-2024 – Annual Governance Statement
To approve the Annual Governance Statement in section 1 of the Annual Governance and Accountability Return (AGAR) for the financial year of 2023-2024.
6.24.12 Annual Governance and Accountability Return (AGAR) 2023-2024 – Accounting Statements
To consider and approve the Accounting Statements in section 2 of the Annual Governance and Accountability Return (AGAR) for the financial year of 2023-2024.
6.24.13 Social Media Policy
To consider the adoption of a social media policy in accordance with the guidelines set by Tendring District Council and Members’ Code of Conduct.
6.24.14 Payroll Services
To consider quotation from DM Payroll Services at the cost of £135 per year plus an initial fee of £30 for setting up costs and agree to contract this service for one employee of the council.
6.24.15 Council Phone
To consider the purchase of a new council phone to be held by the parish clerk and approve the expenditure of the purchase of £17.99 per month with Tesco Mobile.
6.24.16 Memorial Garden Maintenance Programme
To receive update from Cllr Cauvain and consider a maintenance programme for the area.
6.24.17 Defibrillator
To receive update from Cllr Rippon and agree action moving forward.
6.24.18 Planning (since last Full Council Meeting)
Applications Received
24/00644/FULHH – Brambles, The Street, Tendring - Rear extension, front porch and increase in roof height to provide accommodation at first floor level, including the provision of roof lights and a rear facing dormer.
24/00632/FULHH – Fairview, Glebe Place – Single story side extension
24/00145/FUL – Spring Bank Care Home Heath Road Tendring - Conversion of a former residential care home into three dwellings.
24/00906/WTPO - Rowan Lodge 35 Pilcox Hall Lane Tendring -
Works related to Tree Preservation Order (93/00017/TPO) - T4, Oak - Remove three lower branches and reduce some by 30%.
TENOP/5138/24 – For information only – Hawk Farm - Sale of alcohol and provision of regulated entertainment
TENOP/5158/24 – For information only – Coles Farm - Sale of alcohol and provision of regulated entertainment
Applications Determined
Approval - 24/0046/LBC – Church Cottage, The Street, Tendring – Proposal to replace the large shop window and lime render the front of the property. For information only
Approval – 24/00145/FUL – Spring Bank Care Home, Heath Road, Tendring - Conversion of a former residential care home into three dwellings. For information only
Approval – 24/00662/WTPO – Oaktree Manor, Heath Road, Tendring -
Works related to Tree Preservation Order (10/00040/TPO). For information only
Appeals
None
6.24.19 Parish Councillor reports
6.24.20 Information Exchange and items for the next agenda
6.24.21 To confirm date and time of next meeting
Date of next meeting: Monday 22nd July 2024 at 7.30 p.m.
Dated: 17th June 2024
ML Snell
Mrs Marie Snell
Clerk to the Council