Our Policies


 

Scunthorpe and District Choral Society

Equal Opportunities and Diversity Policy

 

The Scunthorpe and District Choral Society is committed to ensuring that no person receives less favourable consideration than others in the selection, appointment, training and promotion of people paid or unpaid for their work for or membership of the Society on the grounds of:-

  • Age
  • Appearance
  • Background
  • Caring responsibility
  • Disability
  • Gender reassignment [transgender]
  • Geographic location
  • HIV status
  • Marriage/civil partnership status
  • Past criminal convictions
  • Personality
  • Political Affiliation
  • Pregnancy/Maternity
  • Race
  • Religion and belief (or having no belief)
  • Sex (gender)
  • Sexual Orientation
  • Socio Economic status
  • Trade Union Membership/Affiliation

[This is not an exhaustive list]

The Society will work to promote good equal opportunities practice within its organisation and adopt an effective system to monitor its practice with regard to ensuring equality of opportunity.

The Society will positively ensure that our services to the community reflect our Equal Opportunities Policy by ensuring that people representing our organisation understand and operate our Equal Opportunities Policy

The Committee is responsible for the implementation and monitoring of this policy and ensure that it is made known to all those people involved with the running of the Society.

This policy will be reviewed every two years.

Adopted by the Committee on 7th December 2017.

 

Scunthorpe and District Choral Society

Safeguarding Vulnerable Adults

Prevention of Abuse or Exploitation

This document has been drawn up in line with North Lincolnshire Council’s policy and procedure on the Safeguarding of Vulnerable Adults which was based on the “No Secrets” document published by the Department of Health in March 2000.

It is the policy of the Scunthorpe and District Choral Society to safeguard the welfare of vulnerable adults by protecting them from abuse, exploitation or significant harm. 

 The committee will appoint a designated person to be responsible for these issues – Tessa Cotterill.

 Vulnerable adults are people who are over 18 years of age and are getting or may need help and services to live in the community. Vulnerable adults may be unable to take care of themselves and unable to protect themselves from harm or exploitation by other people.

Vulnerable adults may include people who:

  • are elderly and frail
  • have a mental illness including dementia or a personality disorder
  • have a physical or sensory disability
  • have a learning disability
  • have a debilitating physical illness
  • have HIV or Aids
  • are substance abusers

 

If any members of the society have concerns that a vulnerable adult has suffered or is at risk of suffering significant harm, they must share concerns with the designated person who will take the appropriate action. 

 There are several categories of abuse.  These include:

  • Physical 
  • Sexual                                                                                                          
  • Psychological or emotional
  • Financial or material
  • Neglect or acts of omission
  • Institutional
  • Discriminatory
  • Self-harm
  • Inhuman or degrading treatment

through deliberate intent, negligence or ignorance.

All allegations and incidents of abuse must be followed up promptly and the details of any allegation of abuse, neglect or other harm and of action taken in response recorded.

North Lincolnshire Council’s Adult Social Services must be informed of any allegations or incidents of abuse unless it is thought that a crime has been committed in which case the matter should be reported to the police.

If anyone suspects a person is suffering from abuse:

  • Listen
  • Take any necessary immediate action such as calling emergency services
  • Clarify the bare facts of the abuse
  • Explain to the person reporting the alleged abuse that you must report it
  • Get consent to share the information
  • Inform the designated person
  • Reassure
  • Preserve evidence
  • Record what has happened
  • Do not promise to keep a secret
  • Do not ask leading questions

The designated person should

  • Check the facts are significantly clear
  • Ensure the victim’s immediate needs are being met, i.e. that they are in no immediate danger and urgent medical assistance has been sought if necessary
  • If a criminal offence is suspected or alleged report matter to the Police
  • Ask the victim of the abuse for permission to make a referral
  • Make a referral  (see the procedure below)

Procedure for making referral

This can only be made with the consent of the vulnerable adult unless there are grounds for overriding consent such as the victim is unable to give valid consent or it is matter of public interest, for example where others may be at risk. 

  • Referrals should be made to North Lincolnshire Council’s Safeguarding Adults Team (24 hours) – 01724 297979     (email: safeguardingadults@northlincs.gov.uk
  • Or the police if there is a suspicion of a criminal offence. 
  • Preserve any evidence which may support any investigation – although any significant welfare needs of the adult must be given priority

This policy will be reviewed every two years. 

The committee adopted this policy on 7th December 2017.

 

Scunthorpe and District Choral Society

Health and Safety Policy and Procedure

The Scunthorpe and District Choral Society will:- 

  1. Provide adequate control of the health and safety risks arising from its activities by undertaking risk assessments
  2. Provide and maintain safe equipment and conditions
  3. Ensure safe handling and use of substances
  4. Ensure members are competent to do their tasks and give them adequate training
  5. Try to prevent accidents and cases of ill health which may be related to membership of the Society
  6. Review and revise this policy as necessary at regular intervals 

All members have a duty to ensure their own safety.  Overall and final responsibility for health and safety is that of the committee.

Members should:-

  1. Co-operate with the committee
  2. Adhere to any safety rules set down for the building in which a rehearsal or concert is held.
  3. Not interfere with anything provided to safeguard their health and safety
  4. Take reasonable care of their own health and safety
  5. Report all health and safety concerns to a member of the committee

Findings of risk assessments will be reported to the committee which will check that the implemented actions have removed/reduced the risks.

All new equipment should be checked to ensure it meets health and safety standards.

This policy will be reviewed every two years.

Adopted by the committee on 7th December 2017

    

Scunthorpe and District Choral Society

Reserves Policy

Reason for having a policy

The Society believes a policy is needed so that it can be confident that the level of financial reserves matches the needs of the Society.

The Society could be holding reserves which are too high or too low for its needs.

If the reserves are too high the Society is retaining funds without justification and the funds should be spent.  If funds remain in the Society’s hands the current users and beneficiaries (actual or potential) are not being as well-served as they could be.

The funds must be kept high enough to cover forthcoming financial commitments and protects the Society from the risk of insolvency or serious disruption to its work.

Calculating the amount to keep in reserve

In assessing the amount of reserve, the Committee will take the following points into account:- 

  • Its forecasts for levels of income in future years, taking into account the reliability of each source of income and the prospects for opening up new sources
  • Its forecasts for expenditure in future years on the basis of planned activity
  • Its analysis of any future needs, opportunities, contingencies or risk – the effects of which are not likely to be able to be met out of income if and when they arise;  and
  • Its assessment, on the best evidence reasonably available, of the likelihood of each of those needs etc arising and the potential consequences for the Society of not being able to meet them.

The committee will review the levels of funds to be held in reserve and this policy every two years. 

Adopted by the Committee on 7th December 2017

 

Scunthorpe and District Choral Society
Safeguarding Children

The Society believes that it is always unacceptable for a child or young person to experience abuse of any kind and recognises its responsibility to safeguard the welfare of all children and young people, by a commitment to practice which protects them.

The committee will appoint a designated person to be responsible for these issues on its behalf.  It is not the responsibility of the society to undertake enquiries.

There are several categories of abuse including neglect, physical injury, sexual harm and emotional harm.

If anyone suspects a child is suffering from significant harm they should report the matter to the designated person – Tessa Cotterill.

If a child tells you about abuse by someone else you should record what you hear, let the child be freely heard, not promise to keep a secret and not ask leading questions.

 

The designated person should make a referral to North Lincolnshire Council’s Children’s Services by telephoning 01724 296500  - 24 hours or the police on 0845 6060222/999

If possible, the following information should be ready:-  Full name of child, date of birth, home address, details of siblings, names of persons with parental responsibility and details of the concerns.

If a member of the society is concerned about how another (adult) member of society is treating a child/children they should inform the designated person of their concerns and or contact North Lincolnshire Council’s Children’s Services or the police (as above).

Suggested code of behaviour when involved with children:-

Do: Treat everyone with respect, respect a young person’s right to personal privacy, avoid situations that compromise your relationship with young people and are unacceptable within a relationship of trust, remember that someone else might misinterpret your actions, no matter how well-intentioned and recognise that caution is required even in sensitive moments

Do Not:  Have any inappropriate physical or verbal contact with children, jump to conclusions about others, show favouritism to any individual, make suggestive remarks or gestures, even in fun, let suspicion, disclosure or allegation of abuse go unrecorded or unreported, rely on your good name to protect you, believe “it could never happen to me”

If members of the society are involved with children whilst involved with the society no child shall be subject to physical restraint unless restraint of the kind employed is the only practicable means of securing the welfare of the child.  

Should the occasion arise that a member of the society is working directly with children they should have enhanced DBS Checks with checks against the DBS Children’s Barred List.

This policy will be reviewed every two years.

This Policy was adopted by the committee on 7th December 2017