Annual Parish Meetings

Annual Parish Meeting - Local Government Act 1972 SCHEDULE 12 Part III

The Local Government Act 1972 states that ‘for every parish there shall be an Annual Parish Meeting for the purpose of discussing parish affairs’. Parish Meetings are quite distinct from meetings of the Parish Council, although the two are often confused.

An Annual Parish Meeting must take place between 1st March and the 1st June (inclusive). Meetings should not commence before 6.00 pm.

Purpose of the Annual Parish Meeting

The meeting acts as an annual democratic point of communication enabling the Parish Council to explain what it has been doing over the last year and providing an opportunity for the electors to have their say on anything they consider is important to the people of the Parish. It could also include an update from the County and District Cllrs and the meeting can invite local groups or interested parties to attend.

Who can attend the meeting

The Annual Parish Meeting is a meeting of all the local government electors for the Parish, which the public are entitled to attend and participate in.

Who will chair the meeting?

The Chairman of the Parish Council will chair the meeting or in his/her absence the Vice Chairman.

Will Parish Councillors be there?

Yes, however at a Parish Meeting, with the exception of the Chairman, councillors rank the same as other members of the public electorate. Any person on the electoral register of the parish is entitled to speak at a Parish Meeting, at a meeting of the Parish Council members of the public may speak only at the Chairman’s discretion. If a vote is necessary on any item, all have an equal vote Cllrs and members of the public and the decision is by majority.

Will notes be taken of the meeting?

Yes, a written record of the meeting will be taken and presented at the next Annual Parish meeting for approval.








Annual Meeting 2020 - In May 2020 new emergency legislation was passed to enable Parish Councils to meet and make decisions remotely (The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020), Parish Meetings were not included in these Regulations. Therefore the Annual Parish Meeting was not permitted to meet remotely and it was not held in 2020.