The following constitution was approved at the Annual General Meeting held on 19 January 2013 and subsequently amended at an Extraordinary General Meeting held on 27 October 2018.

ISLE OF WIGHT BUS AND RAIL USERS GROUP

 

CONSTITUTION

 

 

1. NAME

 

  1. The organisation shall be called The Isle of Wight Bus and Rail Users Group.

 

2. AIMS AND OBJECTIVES

 

    1. The aims and objectives of the organisation shall be:

 

1.       to foster discussion and understanding between the suppliers, subsidisers and consumers of bus and rail services on the Isle of Wight;

 

2.       to make representations on behalf of bus and rail users at whatever level may be appropriate;
3.       to support and encourage the key role that public transport plays in the reduction of the UK’s carbon footprint and the provision of an attractive and economic alternative to the use of private cars to reduce the environmental impact of transport;

 

4.       to co-operate with other bodies having similar aims;

 

5.       to take all such actions as may further these aims and objectives.

 

3. POLITICAL AFFILIATIONS

 

    1. The organisation shall be independent of any political party.

 

4. MEMBERSHIP

 

    1. All individuals, corporate bodies and associations who support the Aims and Objectives of the organisation shall be eligible for membership.

 

    1. Membership subscriptions shall be fixed from time to time by the Executive Committee.

 

    1. Members will be entitled to attend general meetings of the organisation.

 
                 4.   Members should not mention their membership of the group in any dealings with other organisations without first seeking the approval of the Executive Committee.

   

5. THE EXECUTIVE COMMITTEE

 

    1. The business of the organisation shall be conducted by the Executive Committee consisting of the Chair, Deputy Chair, Secretary, Treasurer and such members as may be decided to represent the membership. The Executive Committee shall consist of not less than five nor more than seven members of the group. The Executive Committee may appoint one or more sub-committees for such purposes as it may deem appropriate. Three members shall constitute a quorum of the Executive Committee at Members meetings and two a quorum of a sub-committee.

 

    1. The Executive Committee shall meet as appropriate but not less than three times per annum. Three members of the Executive Committee present at a meeting shall form a quorum. The Executive Committee shall be empowered to co-opt such extra members as may be deemed necessary and may appoint new or additional officers as required. All officers shall act in all matters in accordance with the direction of the Executive Committee.

 

6. ANNUAL GENERAL MEETING

 

    1. One meeting per annum shall be the Annual General Meeting of the organisation and all paid-up members shall be eligible to attend. At this meeting, the officers of the organisation and the remainder of the committee for the ensuing year shall be elected and such business as may be submitted by the Executive Committee and by individual members shall be transacted. Nominations for all posts must be received by the secretary not less than 72 hours before the meeting.   Anyone who applies to join the group less than 72 hours before the meeting shall be eligible to attend but not to vote.  Candidates may address the meeting for a time not exceeding three minutes, but if a candidate will not be present at the meeting, or chooses not to address the meeting, then they may submit an election statement not exceeding 100 words, which will be read by the Chair.   Details of any business to be transacted must be received by the Secretary no less than 72 hours prior to the meeting.

 

7. BANKING

 

    1. A bank account shall be operated in the name of the organisation and all monies received shall be in and all agreed and authorised expenses shall be paid.

 

8. ALTERATIONS TO THE CONSTITUTION

 

    1. No alterations or additions to this constitution shall be made except by special resolution, of which prior notice has been given, by post or by email, and which are passed by not less than two thirds of those members voting, in person or by post.

 

9. OTHER MATTERS

 

    1. In the event of the organisation closing, a special general meeting shall be called. A decision shall then be made on the disbursement of any remaining funds, subject to all outstanding expenses being paid beforehand.

 

Data Protection Act 1984

 

Names and addresses of members may be stored in a computer file. Any member wishing to have his or her name removed from the file should inform the Secretary in writing.