Parish Council Minutes

EWNP Council Minutes Items from Jan 2015 to August 2018

To make it easier to find Neighbourhood Plan & Waverley Local Plan items from Council Minutes I have extracted all of them from Jan 2015 to date and published them here. You can use the search facility at the top of this page to look for specific items.



Draft Neighbourhood Plan July/Aug 2018

Elstead and Weyburn Steering Group in conjunction with Elstead Parish Council would like to thank all those who attended the launch of its Draft Neighbourhood plan on Friday 6th July 2018, held at The Pavilion, Thursley Road.  The Neighbourhood Plan team are delighted with the positive response and feedback it has so far received.

 Part 1 and Part 2 of the draft NHP are found here - it is too large to be uploaded as a single document.

Hard copies of the draft plan can be viewed at the following village locations: St James Church, Chandlers Garage, Michelle Renee, Ultimate Beauty, Springfield Surgery, Elstead Dentist and Elstead Chiropractic.  Please note that these copies must be read in situ and not be uplifted.  A further hard copy can be borrowed from The Clerk, email:

There now follows an eight week consultation period - 2 weeks longer than the minimum - to allow plenty of time for people to respond.  We would urge all residents to read the plan and make any comments - no matter how big or small - before 30th August.  Comments should be made ideally via a short online survey or be sent in writing to; The Clerk, Elstead Parish Council, Woodview, Red House Lane, Elstead, Surrey GU8 6DS.  Thank you.

June 2018

The Elstead & Weyburn NHP team are delighted to announce the launch of the Draft Neighbourhood Plan.  Do come along on Friday 6th July from 6-10pm at the Pavilion, Thursley Road where you will have the chance to see the draft policies and chat to the team in an informal setting.  The Draft plan will be available online from 10pm on 6th July and hard copies will be available to read in key village locations from w/c 9th July.  All residents are invited to provide feedback on the draft plan online via a link or by post to The Clerk.  Full details will follow.  

A poster about the event is attached here.

A leaflet explaining the Neighbourhood Plan Process that has been distributed to all residents is available here.


Elstead Parish Council's response to WBC"S LPP2 consultation: Sites for Development can be found here.

Elstead Parish Council's response to WBC's LPP2 consultation: Settlement Boundary can be found here.  

Any resident may repsond to the consultation and must do so by 8th July 2018.  Responses can be sent in three ways:

1) Online via the WBC Consultation Portal. 

2) Email to

3) Post to LPP2, Planning Policy, Planning Services, Waverley Borough Council, The Burys, Godalming, GU7 1HR.

May 2018

Minutes for the meeting held with WBC in March 2018 have been amended.  The final revised minutes are now attached here.

Meeting with Clarion regarding Weyburn Development

The PC met with Clarion who have bought the Weyburn site to develop.  There is no firm schedule of works however it is expected that the site will be cleared of debris from May and this process will take about 4 months.  Residents should be aware of an increase of heavy plant traffic during this period which should be using the Milford Road and not Somerset Bridge route.  Phase 1 of the building works is expected to start in Winter 2018.  The site should be complete by 2021.

April 2018

March 2018

The Parish Council has sent a press release to The Farnham Herald and The Surrey Advertiser expressing its frustration at the lack of collboration from WBC with regards site allocation within Elstead.  The article was published in the March 8th issue of The Farnham Herald.  The press relase can be found in full here.

Site Allocation no longer to be included in the Elstead & Weyburn NHP

Representatives from Elstead Parish Council have attended several meeting with Waverley Borough Council to discuss site allocations in the village.  As both sides are not able to agree on all the proposed sites the NHP SG (with support of the PC) have decided to remove site allocations.  A copy of the letter that was sent to WBC is attached here.

February 2018

January 2018

December 2017

November 2017

Elstead & Weyurn NHP team have met with WBC Planning Policy Officers to discuss sites allocations within Elstead.

October 2017

The NHP Steering Group have provided a report on the work that they have been doing which includes an update on the discussion that are on-going with WBC regarding development site selection.  A copy of the Nov EVN article can be found here.  Villagers are welcome to comment by following the address details found at the bottom of the article.

September 2017

A debrief of the Bif Meeting and Design Workshop held in July 2017 can be found under the Neighbourhood plan section of the Parish Council’s website.

Following the results of the Big Public Meeting & Exhibition held 6th July 2017, The Design Workshop held 19-21 July and an independent report conducted by Aecom - see below, the NHP SG combined with the PC have proposed the following Green Belt Adjustments to WBC as part of the LLP2 preliminary work.  A copy of the letter is below.

Letter to WBC

Appendix to letter to WBC

Aecom Report

SEA Application 

An SEA application was submitted to WBC to understand if there will need to be a screening / sustainaility assessment before development and sites can be determined.  The SEA application can be found here.

July 2017

Neighbourhood Plan Design Workshop and Meetings

A series of meetings and workshops looking at different sites around the village that were put forward in repsonse to both the WBC and E&WNP Call for Sites.

Monday 17th July, 7.30-9pm, Site Briefing Sessions at URC Church Hall
Tuesday 18th July, 2-4pm, Open Door session at URC Church Room
Wednesday 19th July, 2-4pm, Open Door session at the Youth Centre 
Wednesday 19th July, 7.30-9pm, Presentation of Site Design Work at URC Church Hall. 

Thank you to all who were able to attend the Big Meeting and Exhibition on 6th July.
Residents were able to comment on draft policies as well as understand the site assessment process for future housing development.
The E&WNP (Elstead & Weyburn Neighbourhhod PlanTeam) would like to clarify the site assessment process.
1. The draft Waverley Borough Council Local Plan Part 1 requires the Elstead and Weyburn Neighbourhood Plan area to provide land for a minimum of 150 houses over the period 2013-32.  This equates to 7 houses per annum which is in line with historic development in the village i.e since the 1960's Elstead has grown at a rate of c. 7 houses per annum.  The 150 houses includes 22 already built or which have received planning consent, together with the 61 approved for the old Weyburn Works site. It is possible that the figure of 150 may be increased somewhat in the light of the Government Inspector’s comments on the draft Local Plan (still awaited)
2. WBC and E&WNP have both put forward a 'Call for Sites' for development.  WBC originally proposed 3 development sites: Weyburn plus 2 sites in Hookley Lane.  The PC feels that development should be dispersed through the village rather than in just one area.  WBC has agreed that E&WNP can propose alternative sites.
3. Following these 'Calls for Sites' 9 sites were put forward and these sites are currently being assessed by an independent company.  The consultant will measure each site using the same set of criteria to determine which sites are the most appropriate for development.
4.  The E&WNP is using two consultants to make sure that the final Neighbourhood Plan is robust and legal.  Aecom are an independent company who are undertaking the formal site assessment work.  Imagine Places are the consultancy working through the NHP process with the NHP team.  Both consultants work independently to each other as they are working on different areas but they have shared information and had open dialogues with each other.
5.  There will be a Design workshop on 17th-19th July be open to all residents.  Imagine Places will be looking at some of the key sites and designing what the developments might look like and how they might interface with the community.  Residents are invited to pop in to these sessions or attend one of the public meetings and we hope that as many people will take this opportunity to get involved.
6.  Funding for much of the consultancy work has been paid for through grants and the rest has come from PC funds.

June 2017

Neighbourhood Plan Exhibition and Public Meeting: This will be held on Thuesday 6th July.  The exhibition will run from 2-5.30pm in the youth centre.  The Publlc Meeting will start at 7.30pm and will be held in the village hall.  Everyone is very welcome to attend.   This is the future of Elstead.

May 2017

The Annual Parish Meeting wil be held on Wednesday 3rd May at 7.30pm.  Come and find out what your Parish Council has been working on over the last year.  There will be updates on the Weyburn Works Application, a progress report on the Neighbourhood Plan and exiciting news regarding Burford Lodge Rec. In addition the Annual Report will be available.  We hope as many residents as possible will attend.

April 2017

The Parish Council has written to Mrs Sims, Head of Planning at Waverley, expressing its concern at the S106 agremeent following the recent approval of the Weyburn Works development applications.  The letter can be found here.

March 2017

The first Weyburn application (69 dwellings and a care home) was initially refused by WBC planning.  However, following an Appeal the application went to a Public Inquiry where the original decision was overturned and the development was granted.  The second application (61 dwellings plus a care home) was heard at a Joint Planning Committee Meeting at Waverley offices on 28th March.  It too was granted.  Please find below the views of the Parish Council following this decision.


1 The proposed development at the former Weyburn Works site is the largest development to affect Elstead and its immediate area for the past half century – representing an increase of over 5% in number of dwellings. So it is of key importance to the community. Several aspects of the proposals have caused us difficulty, in particular the loss of a major employment site. But the refusal of the earlier proposal for 69 dwellings was overturned on appeal and we had to consider whether or not this second application, for 61 new dwellings, was more acceptable.

2 We concluded that on balance this application is more acceptable to the earlier one. It excludes the northern part of the site, which is subject to frequent flooding, and offers more parking spaces. We are also pleased that the Joint Planning Committee included additional conditions, both to protect the openness of the northern part of the site and to withdraw permitted development rights in order to safeguard the planned housing mix. 

3 We continue to have concerns about several aspects of proposed S106 agreement. None of its provisions have been previously discussed with the community and indeed we were not aware of its content until the officers’ report came out last Friday. Of particular concern is the proposed provision of £250,000 for primary education, all to be spent in Witley or Tilford. St James Primary School in Elstead is already over-subscribed, so all primary age children from Weyburn would have to go to Witley or Tilford – a 4 mile journey. We believe that since the draft Local Plan would require a minimum of 150 new dwellings in the Elstead and Weyburn Neighbourhood Plan area there is a clear need for a review of local primary education provision and of this part of S106 agreement.

4 We do not believe the proposed pedestrian access to Elstead along Shackleford and Milford Roads is satisfactory. It is unsafe, circuitous, there is no provision for cycle access and it would lead to the ‘urbanisation’ of a dark, rural area. We have offered a much better and probably cheaper alternative across Parish Council land. We are glad that the Joint Committee supported this alternative and we believe the developer is happy to develop this route in preference to the Milford Road route.

5 Overall, we are glad that uncertainty over use of this site – vacant and derelict now for 9 years – has been resolved. The Joint Committee has recommended the establishment of a Liaison Committee comprised of representatives of the developer and the local community to monitor progress and to resolve any issues arising from the development. We welcome this and are ready to work positively with the developer in this regard. 

6 I should record my thanks, on behalf of the Parish Council, to Mrs Dawn Davidsen, vice-chairman of the Elstead and Weyburn Neighbourhood Plan team, for all the work she has done in relation to these proposals. Her efforts have I believe secured a much improved outcome for the community as a whole.

February 2017

 January 2017

December 2016

Shared Ownership House for Sale

On Thursley Rd, a new 2 bedroom house for sale.  £225,250 leasehold for a 53% share plus rent of £233.33 pcm.  Please contact Masella Coupe Estae Agents 01483 418777.

November 2016

The Parish Council is asking for all residents to consider alternative development sites for housing.  Please click on this link to find out more.

All residents will have received a small follow up survey from the Elstead and Weyburn Neightbourhood Plan Team.  This is a follow up to the public meeting that was held in July 2016.  Please can all resident indly complete the form ideally online at  Anyone wishing to complete the paper version may do so and should return it to either Chandlers, Michelle Renee, The School Office or The Clerk.   Surveys must be completed by 2nd December 2016.  Each person in the household over the age of 14 may complete their own survey.  Thank you.  The NHP team need this informaiton to make sure that they can develop a Neighbourhood Plan for the village as a whole. 

October 2016

The Parish Council submitted its response to the Waverley Draft Local Plan (version 1) at the beginning of October.  This was a combined response with the E&W NHP team.  Please click on the link to read the response.

 The Parish Council has written a document explaining its response to WBC proposed removal of Green Belt from the Village settlement area.  Please click on the link to read more.

 September 2016


E&WNP submitted a combined response with Elstead Parish Council with regards the second Weyburn application.


The consultation period for the WBC local Plan Part One will run from 19th August until 5pm on Monday 3rd October.  Everyone is invited to study both plans and feedback any concerns.  Electronic feedback is preferred but written responses are still accepted.   Documents can be viewed online, at the Council Offices Godalming, at Farnham Locality Office, and at both Godalming and Farnham libraries.

Online Consultation Website:

You can view the document, and comment online 

Download a Representation Form: and follow the link to the Local Plan consultation. This can be filled in electronically and emailed to WBC at

Written Response:

Please reference your correspondence with the relevant paragraph or policy number.  Please note all comments, however they are submitted, will be publicly available and cannot be treated as confidential (identifiable by name and organisation only).

WBC Draft Local Plan.

The Parish Council has idenitifed some key areas which were discussed in the last PC meeting.

-Green Belt and Settlement Area: proposal is that the settlement area of Elstead should be removed from the Green belt as Green Belt policies are not designed for densely settled areas. The PC agrred with this as if the settlement area remains in the Green Belt, recent Planning Inspectorate decisions would require Waverley planners to enforce a much more restrictive policy in relation to house extensions in the village. If the settlement area is removed from the GB, protection of the village environment would then be a matter for the Neighbourhood Plan and other more appropriate Local Plan policies.

-Green Belt review: proposal is that 2 areas adjacent to Hookley Lane should be removed from the Green Belt, presumably to allow for development. These areas have not been defined in detail.The PC will need to reach a view on their suitability.

-Land for Housing: proposal is that Elstead should provide 150 dwellings in the period 2013-2032 (22 of which are already built or have received consent). For comparison, Waverley Borough as a whole will need to find an additional  20% or so dwellings over this period; the proposed figure for Elstead would be around 14 %. If we accept the figure, we will need to be reasonably clear that we can find through the Neighbourhood Planning process sufficient sites for this number of dwellings. These sites can include small sites within the settlement area (eg the telephone exchange and the former coach park) as well as sites adjacent to but outside the area. They can also include dwellings provided by the conversion of redundant farm buildings. We can propose alternative sites outside the settlement area (ie not those adjacent to Hookley Lane) for consideration by WBC as part of the Local Plan Part 2 process, provided of course that we think they are more suitable than those proposed by WBC.  Cllrs thought that the figure was reasonable.

-Affordable housing and housing mix: Cllrs agred with this

-Protection of employment land: the draft proposes a stronger policy in this area and cllrs agreed to this.

August 2016

July 2016


The BIG Meeting.  Everyone is urged to attend the Big Meeting which will be held at 7.30pm on Wednesday 6th July at the school hall, St James School.  There will be a very brief overview of the results of the recent Neighbourhood Plan Survey followed by break out sessions where you can look at the key aims and objectives each working group; environment, housing, employment, transport, has summarised from the data.  This your Elstead and your future, so please make sure that you come along.

June 2016

May 2016

Parish Assembly 4th May 2016. 7.30pm URC Hall. 

April 2016

March 2016

The Elstead & Weyburn Neighbourhood Plan

The Elstead and Weyburn Neighbourhood Plan Team would like to say a huge thank you to everyone who has taken the time to complete the Big Survey.  

We are delighted with the huge number of completed surveys that we have received and also with the obvious amount of thought that has gone into the responses.  

It will take the team a little while to go through all the data but we are hoping to be able to share the findings with you in the next couple of months.  Once again, a very big thank you.

February 2016

January 2016

December 2015

If you are working or living in Elstead, you should have received a copy of the Big Survey.  Please take the time to complete this questionnaire either in hard copy or by completing the online version which is available here:

A copy of the letter sent to Jeremy Hunt MP regarding the Housing and Planning Bill is available here.

November 2015

October 2015

September 2015

August 2015

July 2015

June 2015


The next public meeting to provide a progress report and agree the next steps of the Neighbourhood Plan process will take place on Monday 6th July from 6.00 pm at St. James School.  Please come along see what the working groups have prepared to date and give your views on how Elstead and Weyburn should look in 2030.  Your input is crucial to the success of the project and the future of Elstead and Weyburn so please take the time to attend the meeting and/or complete the survey information. PRESENTATIONS ARE AVAILABLE HERE.


Neighbourhood Planning Takes Shape In The Borough

A neighbourhood area application covering Elstead and Weyburn has been approved by members of the Executive Committee of Waverley Borough Council. The decision, which was made at the meeting on Tuesday 9 June, means that Elstead Parish Council and Peper Harow Parish Meeting can take steps towards preparing a Neighbourhood Plan for Elstead and Weyburn.

Cllr Brian Adams, Portfolio Holder for Planning said: “This is a really positive step forward for Elstead Parish Council and Peper Harow Parish Meeting. It is great to see the parishes starting the process of formerly setting out what residents want to see in their community and where. When complete, the Neighbourhood Plan will contribute towards providing development that meets resident’s needs”.

The area application boundary includes Tanshire Park and Weyburn Works, which adjoins Elstead on its north-eastern boundary. The application also included a stretch of Shackleford Road that runs up to Somerset Bridge. A Memorandum of Association signed by both parishes ensures Pepper Harrow is able to protect its interests in these sites.

May 2015


The next public meeting to provide a progress report and agree the next steps of the Neighbourhood Plan process will take place on Monday 6th July from 6.00 pm at St. James School.  Please come along see what the working groups have prepared to date and give your views on how Elstead and Weyburn should look in 2030.  Your input is crucial to the success of the project and the future of Elstead and Weyburn so please take the time to attend the meeting and/or complete the survey information. 

April 2015

March 2015

February 2015

January 2015 

Elstead and Peper Harow Neighbourhood Plan: The first working session for the Neighbourhood Plan was held on Wednesday 14th January in the Golden Fleece Pub. Documents relating to the project are available on the Neighbourhood Plan page of this site.