19th October 2023

NOTES OF AW2 AND NIGHTINGALES RESIDENTS’ MEETING

HELD ON 19^TH OCTOBER 2023

AT COLDEAST MANSION

WELCOME AND INTRODUCTION:

The Chair of Cold East Drive Residents’ Association - Allan Duncan - welcomed all residents, including some visitors from AW1. He also introduced Councillor Sean Woodward – Head of Fareham Borough Council and our Local Councillor – Ian Bastable.

ADOPTION OF ROADS ON THE ESTATE:

Councillor Woodward gave detailed information on the plans for the adoption of the various roads on the Estate. Full details have been kindly supplied in an email which is attached. Councillor Woodward also answered a few questions on specific roads (covered in the email).

ZOOM MEETING WITH JON BYROM OF HOMES ENGLAND:

Jon Byrom joined the Meeting via Zoom. Unfortunately, the connection was not very clear, so an email exchange between Homes England and the Committee is being booked and full details will be published on completion.

RECORDED ZOOM MEETING WITH LAURA HAYLES OF ERMC:

Unfortunately, Laura could not attend the meeting for personal reasons, so it was agreed to record a Zoom Meeting. It was made clear to the Committee that Laura would only answer the pre-submitted questions and would not respond any further. Whilst it was not a particularly satisfactory situation, it was felt to be better than nothing.

A copy of the recording is attached and subsequent emails between the Committee and ERMC will be published when complete. (NB. Video Recording can be accessed on the 'Photos' page.)

GENERAL QUESTIONS:

Prior to the Meeting, residents on AW2 and Nightingales were offered the opportunity to submit questions to be asked of ERMC in particular.

The areas where questions were asked are listed below, together with updates:

Adoption of Roads – has been covered in detail by Councillor Woodward and the attached email. However, HCC is being contacted to enquire about the painting of yellow lines, particularly at the junction of Coldeast Drive and Brook Lane.
Clearance of Weeds etc from Coldeast Drive – After a lot of chasing, this work has started, the CDRA Committee will monitor the work to ensure it is completed fully.
Grounds Maintenance – The CDRA Committee has been constantly chasing ERMC to appoint a new team; Jon Byrom of Homes England announced that Environcare had been appointed and should start on 1^st November. The CDRA Committee will ensure that the contract is finalised, and work will start.
Service Charge – Allan made the point that, by refusing the pay the Service Charge, residents are adding to the problem and not helping to solve it. However, he is in contact with both ERMC and Himes England to ascertain exactly how much has been ringfenced for potential legal action by John O’Connor and what will happen to the money when it is released. The general feeling at the meeting was that it should be returned to the residents. We have also requested a full copy of both the AW2 and the ERMC Accounts.

CONCLUSION: All the various questions and outstanding items will be followed through by the CDRA Committee on your behalf and full updates will be published on our Website – e-voice.org.uk/cdra

Attachment:

Councillor Woodward,

I understand that you have requested an update on the road adoptions in Coldeast and hope that the following is of interest. As you are aware, Coldeast is split into several phases as shown on the attached phases diagram. The table below lists the current position on each phase and the main issues for resolution are in bold text.

In all cases, the developers are working through the outstanding items with the support of our officers but it is important to note that the developers are largely in control of the adoption timescales. Where the developers have chosen to build their estate roads without entering into a s38 Agreement beforehand, they will need a Deed of Dedication.

HCC ref	Estate ref	Main road in estate	Current position	HCC lead officer
DEF 0029	(road only)	Coldeast Way / Bridge Road	ADOPTED	John Harvey
DEF 0296	(road only)	Coldeast Drive / Brook Lane	ADOPTED	John Harvey
DEF 0031	Lot 1 (Miller Homes)	Montefiore Drive / Columbus Drive	There is a s38 Agreement in place (includes an obligation to make a payment towards bus gate) snagging list of defects required cctv survey of highway drainage required There is some private drainage connected to a highway gulley which will need resolving Street lights require accrual Health and safety file required	John Harvey
DEF 0089	Lot 2 R4 (miller Homes)	Rothschild Drive	There is no s38 Agreement in place A new Deed of Dedication will be required for this Phase Stage 3 Road Safety Audit required cctv survey of highway drainage required Street lighting requires accrual Health and Safety file required Some of the estate cannot accommodate large vehicles turning and may affect extent of adoption	John Harvey
DEF 0089 (2)	Lot 2 off site footpaths (Miller Homes)	-	A number of footpaths to the west of Rothschild estate Will require a separate Deed of Dedication to adopt Street Lighting will require accrual Defects will need to be repaired (this phase is not so important as the housing ones)	John Harvey
DEF 0090	Lot 2 R5 (Linden Homes)	Jellicoe Drive	There is a s38 Agreement in place We have almost completed a Deed of Easement for the street lighting at the edge of carriageways. Once this is completed the street lighting can been accrued. Arboriculture sign off is then required and the site can have its final inspection. Health and Safety file required	Angela Anderson

Regards,

John Harvey

Senior Engineer

Highways Engineering and Transport

Universal Services

Hampshire County Council

The Castle

Winchester

Hampshire SO23 8UD

0370 779 5028

0755 444 0961

https://www.hants.gov.uk/transport

One attachment • Scanned by Gmail

	DEF 0029 ADOPTED
	DEF 0031 Has problem of private drainage within highway
	DEF 0089 has a section of road which doesn’t meet geometric standards
	DEF 0090 being progressed
	DEF 0296 ADOPTED
	SOCIAL HOUSING