LANGFORD & ULTING PARISH COUNCIL
MINUTES OF THE ANNUAL MEETING OF LANGFORD & ULTING PARISH COUNCIL HELD ON TUESDAY 28th MAY 2013 AT CROUCHMANS BARN, ULTING.
Present: Councillors: Andrew Tween, Irene Allen, Vicky Anfilogoff, Kathy Palmer and Richard Perry
In the Chair: Councillor Andrew Tween
Clerk: Jenny Clemo
Also present: 4 members of the public.
13/56. Election of Chairman
It was proposed by Cllr. Allen, seconded by Cllr. Anfilogoff that Cllr. Tween should be Chairman for the year.
This was agreed and Cllr. Tween signed a Declaration of Acceptance of Office.
13/57. Election of Vice Chairman
It was proposed by Cllr. Tween, seconded by Cllr. Anfilogoff that Cllr. Allen should be Vice Chairman for the year.
This was agreed.
13/58. Appointments to committees
It was proposed by Cllr. Tween, seconded by Cllr. Allen that all appointments to committees would remain the same except Cllr. Tween should be Footpath Representative and Cllr. Perry should be Village Correspondent.
Langford Planning representatives – Cllrs. Allen and Anfilogoff
Ulting Planning representatives – Cllrs. Palmer and Tween
Emergency Planning Officer – Cllr. Perry
Newsletter – Cllr. Allen
Passenger Transport Representative - Cllr. Tween
Footpath Representative – Cllr. Tween
Village Correspondent – Cllr. Perry. It was noted that this was a non-political report and should be sent to the clerk before publishing.
Neighbourhood Plan Working Party – All planning representatives
13/59. Apologies for absence
Apologies were received from District Cllrs. Bass and Durham who were on holiday.
13/60. Minutes of the previous meeting
The minutes of 16th April 2012 having been previously circulated were taken as read, agreed and signed by the Chairman.
13/61. Declarations of Interest
No interests were declared.
13/62. Matters for information from previous meetings
13/07. Footpath 5, Ulting – Cllr. Tween reported that the surface had been leveled out.
13/25. Flooding at Old School, Ulting – The clerk confirmed that Highways had rodded the drains.
13/46a) Bollards, Baytree Cottage layby – Highways had supplied a location map.
13/52. Superfast Broadband – Cllr. Palmer and the clerk had attended the annual meeting of Maldon Town Council on 29th April.
13/63. District Councillor’s report
No report received.
13/64. Public Question Time
Not required.
13/65. Planning Matters
a) Planning applications received.
LDE/MAL/13/00407 – Claim for Certificate of Lawfulness: Existing use of residential dwelling without compliance with Condition 3 (the occupation of the dwelling hereby permitted shall be limited to persons wholly or mainly employed, or last employed, locally in agriculture – MAL/96/87 Outline) The Owls, Crouchmans Farm Road, Ulting. No comments to be submitted.
HOUSE/MAL/13/00405 – Two storey side/rear extension, including replacement of lean-to conservatory. 1, Sugar Mill Cottages, Ulting Lane, Ulting. It was agreed that the Parish Council would support this application.
b) Planning decisions received.
FUL/MAL/13/00010 – Extend time limit for implementation of FUL/MAL/10/00261 (Four detached houses with private garages and access), land adjacent to Langford Waterworks, Hatfield Road, Langford was approved.
FUL/MAL/13/00153 – Extension stables and ménage, Ravens, Maypole Road, Langford was approved.
TCA/MAL/13/00194 – T1 Conifer – remove, also 3 Poplar trees (amendment received 4.3.13), 1, Brockley Cottages, Crouchmans Farm Road, Ulting was allowed to proceed.
ESS/MAL/13/00332 – It was determined that an EIA for the installation of an underground pipeline to increase capacity for the final effluent flows (post treatment) from the Chelmsford Sewage Treatment Works to Beeleigh weir on the River Chelmer was required.
c) Mill Cottage, Maldon Road, Langford – Planning Enforcement Officer had requested submission of a planning application or reduction of fence to one metre adjacent to the highway.
d) HOUSE/MAL/13/00152 (Alterations and extension, Brick House, Langford) – Notification that this planning application had been withdrawn had been received.
13/66. Correspondence
a) Local Development Plan - Notification regarding special meetings of the Planning & Licensing Committee and Full Council had been received. Links to the reports had been circulated to councillors prior to the meeting.
b) Footpath 5, Ulting – Modification Order had been received.
c) Footpath 11, Langford and Footpath 44, Maldon - Modification Order had been received.
General correspondence to note:
 Work to trees in power lines at Ulting fishing lake.
 Police report – Two reported crimes: One burglary and one attempted theft from Ernest Doe & Sons Ltd.
13/67. Finance
a) The following payments were authorised:-
Mr. A. Marks £43.48 Mower petrol and inner tube
Mrs. J. Clemo £3.90 Photocopying
b) Insurance quotations had been received from AON, Peter Came and Zurich. It was agreed that the Parish Council would continue with cover from Peter Came at a cost of £299.00. It was also agreed that a Long Term Agreement for 3 years would be entered into.
The payment of £299.00 was authorised.
c) It was agreed that the accounts for year ending 31st March 2013 should be approved and these were signed by Cllr Tween and the clerk. Internal audit had been completed.
d) It was agreed that the Annual Governance Statement should be approved.
e) The following cheques were raised and will be ratified at the July meeting:-
Mr. A. Marks £21.05 Mower petrol
Mr. N. Spooner £75.00 Internal audit
Northumbrian Water Ltd £50.00 Coach House
13/68. Neighbourhood Plan Steering Group
a) Notification of designation of the Parish of Langford and Ulting as a Neighbourhood area had been received.
b) Cllr. Anfilogoff reported on progress made by the Steering Group. The information gathered from the questionnaire is currently being collated and two focus group sessions have been organised. These will take place at the end of June and beginning of July.
13/69. Newsletter
A draft copy of the next newsletter was circulated to allow any necessary corrections. Cllr. Allen reported that this would be the last newsletter in this format as no sponsor had come forward. The clerk made another suggestion which Cllr. Allen agreed to follow up.
13/70. Proposed Langford Boundary Change
Heybridge Parish Clerk to include item on next agenda. It was agreed that Cllr. Tween would attend the meeting which is to be held Thursday 20th June.
13/71. Oval Park
It was agreed that the content of the Parish Council statement at the inquiry would be deferred until after the Extraordinary Parish Council meeting to be held 30th May 2013.
13/72. Fishing Lakes
The Blunt Trust has agreed that Ulting residents with a permit may walk around the fishing lakes except in the closed season, (14th March – 1st May), as long as they do not cause a nuisance. To acquire a permit, residents should contact Mrs. Nelson.
13/73. Highways Correspondence
It was agreed that the clerk would continue to report problems on the Highways online system and that Cllr. Tween would write a letter when it was considered necessary.
13/74. Items from the councillors (NEXT AGENDA ITEMS ONLY)
a) Cars on Ulting Lane green.
b) Cars parked outside Brockley Cottages, Ulting.
13/75. Dates of next meetings
The next meetings will be held on Thursday 30th May 2013 at 6.30pm and Tuesday 2nd July 2013 at 7.30pm. Both meetings are at Langford & Ulting Village Hall.
Signed: (Chairman) Date: