LANGFORD & ULTING PARISH COUNCIL
MINUTES OF THE ANNUAL MEETING OF LANGFORD & ULTING PARISH COUNCIL HELD ON TUESDAY 22ND MAY 2012 AT CROUCHMANS BARN, ULTING.
Present: Councillors: Andrew Tween, Irene Allen, Vicky Anfilogoff, Kathy Palmer and Richard Perry
In the Chair: Councillor Andrew Tween
Clerk: Jenny Clemo
Also present: 4 members of the public.
12/68. Election of Chairman
It was proposed by Cllr. Anfilogoff, seconded by Cllr. Allen that Cllr. Tween should be Chairman for the year.
This was agreed and Cllr. Tween signed a Declaration of Acceptance of Office.
12/69. Election of Vice Chairman
It was proposed by Cllr. Tween, seconded by Cllr. Anfilogoff that Cllr. Allen should be Vice Chairman for the year.
This was agreed.
12/70. Appointments to committees
It was proposed by Cllr. Tween, seconded by Cllr. Palmer that Cllrs. Allen and Anfilogoff should be Langford Planning representatives.
It was proposed by Cllr. Anfilogoff, seconded by Cllr. Allen that Cllrs. Tween and Palmer should be Ulting Planning representatives.
It was proposed by Cllr. Tween, seconded by Cllr. Palmer that Cllrs. Perry should be Emergency Planning Officer
It was proposed by Cllr. Tween, seconded by Cllr. Anfilogoff that Cllr. Allen should be Newsletter editor.
It was proposed by Cllr. Palmer, seconded by Cllr. Anfilogoff that Cllr. Tween should be Passenger Transport Representative if there is any need.
It was proposed by Cllr. Allen, seconded by Cllr. Palmer that Cllr. Perry should be Footpath Representative.
It was proposed by Cllr. Anfilogoff, seconded by Cllr. Palmer that Cllr. Tween should be Village Correspondent
Appointments to Neighbourhood Plan Working Party see Terms of Reference.
The above appointments were all agreed.
12/71. Apologies for absence
Apologies for absence were received from Cllrs. Bass andDurhamwho were attending a meeting at Maldon District Council.
12/72. Minutes of the previous meeting
The minutes of 3rd April 2012 having been previously circulated were taken as read, agreed and signed by the Chairman.
12/73. Minutes of the extraordinary meeting called by the Chairman to discuss response to the Oval Park planning application
The minutes of 15th May 2012 having been previously circulated were taken as read, agreed and signed by the Chairman.
12/74. Declarations of Interest
No interests were declared.
12/75. Matters for information from previous meetings
10/11. Broken fingerpost, Ulting – Broken off piece had been found and Highways had been asked if it was possible to repair the finger.
10/109c) 30mph speed limit – Langford: Response received from Highways who stated that the B1019 was not identified for a change under Phase 1 or 2 of the review. The Network Management Team is currently dealing with requests for changes from Parish Councils on Priority 1 and 2 routes which include the B1019. Clerk to respond.
11/68. Potholes (various) – Potholes inUlting LaneandChurch Roadare still outstanding. Works to kerbs and drainage alongCrouchmans Farm Roadhad been completed.
12/04. The Landscape Centre – Clerk to email Jon Simmonds.
11/125. Roadside car sales – Clerk to contact Essex County Council and Mr. Doe regarding continuing problem at junction of Spring Lane withHatfield Road.
12/42. Essex Water Co. - In response to a question from a member of the public, the clerk confirmed that work carried out was a repair to the fibre optic line to the Water Company. The clerk also confirmed that chlorine is now stored in barrels rather than tanks, which reduces the risk.
12/44a) Essex County Council Choral Evensong – Two tickets had been allocated. Cllr. Allen and guest to attend.
12/76. District Councillor’s report
No report received.
12/77. Public Question Time (limited to 15 minutes if required).
Not required.
12/78. Planning Matters
a) Planning applications received.
None received.
b) Planning decisions received.
LBC/MAL/12/00187 – Formation of an ensuite bathroom within first floor bedroom and reintroduction of stud partition wall to another first floor bedroom to create 2 bedrooms, Station Bridge Cottage,Maldon Road. Listed building consent had been granted.
c) FUL/MAL/10/01070 - Notification of appeal. Wind Farm development consisting of seven turbines, 126.5m maximum height and associated works. Turncole Farm, Southminster. The Parish Council had no comments.
12/79. Correspondence
a) Local Development Plan - Notification regarding the current status of plan had been received. Public consultation on preferred options will take place in July/August. Adoption of the plan is anticipated in early 2014.
b) Local Highways Panel – Notification had been received regarding proposals for new working arrangements. The next Local Highways Panel meeting had therefore been cancelled.
General correspondence to note:
 Big Society Fund guidance notes had been received. Councillors were asked for suggestions.
 Temporary Prohibition of Traffic Order 2012 affecting various roads in the Maldon district includingUlting Hall Road, Ulting and B1018 –Station Road, Wickham Bishops from its junction withHatfield Roadto its junction withStation Roadhad been received.
 Cemex is selling its fishing lakes.
12/80. Finance
a) The following payments were authorised:-
EALC £89.30 Annual subscription;
Mr. A. Marks £14.57 Mower petrol;
Came & Company £418.42 Annual insurance premium.
b) The clerk is investigating an increase in e.on’s monthly streetlight electricity direct debit from £18.47 to £25.17. There had been no notification of an increase.
c) CPRE – Clerk to confirm whether they would support the Parish Council’s objections to theOvalParkproposal.
d) Annual audit – Statutory notices are displayed on noticeboards. Interested persons may exercise their rights on or after 11th June. Notification from the Audit Commission appointing Littlejohn LLP as auditors from 1st September 2012 had been received. There were no objections.
e) It was agreed that the accounts for year ending 31st March 2012 should be approved and these were signed by Cllr Tween and the clerk. Internal audit has been completed satisfactorily.
f) It was agreed that the Annual Governance Statement should be approved.
12/81. Ulting Churchyard Fence and Ulting Churchyard gate
Cllr. Tween had spoken to the contractor and Mr. Austin, who is donating the gate and gate posts, to coordinate the installation. It had been confirmed that two panels would have to be replaced. Work is due to be completed by the end of June. The PCC has installed a new gate at the top of the track to deter misuse of the churchyard.
12/82. Footpaths
a) Notification that the P3 membership review was currently on hold due to a further reorganisation of Highways had been received.
b) Cllr. Allen thanked councillors for walking the footpaths allocated. Cllr. Palmer’s are still outstanding due to flooding. Problems reported included farmers ploughing too close to field edges and insufficient width of cross field paths.
12/83. Neighbourhood Plan Steering Group
The Terms of Reference circulated prior to the meeting were agreed.
12/84. Newsletter
a) Cllr. Allen confirmed that the newsletter will be ready for printing Friday 25th May. Draft to be circulated for comments.
b) Cllr. Allen confirmed that CML had agreed to donate a further sum towards the newsletter.
12/85. Oval Park
Capita Symonds had responded to the request for full details of what is being offered by the developer in the S106 legal agreement and details of the New Homes Bonus. The S106 included specifically:
- Contribution to Langford Community Shop - £100,000, which could also be used to relocate the shop within the village.
- Contribution to St. Giles church - £15,000, towards a new toilet facility.
- Contribution to Little Oaks pre-school - £15,000, towards indoor and/or outdoor facilities.
In addition, the Parish Council could set out a case for allocation of a proportion of the New Homes Bonus.
It was agreed that the clerk would write to Capita Symonds and Maldon District Council.
12/86. Proposed Langford Boundary Change
It was agreed that this item would be carried forward to the next meeting.
12/87. Items from the councillors (NEXT AGENDA ITEMS ONLY)
12/88. Date of next meeting
The next meeting will be held on Tuesday 3rd July 2012 at Langford & Ulting Village Hall at 7.30pm.
The meeting closed at 10.06pm.
Signed: (Chairman) Date: