Application and guidelines for use of Clubhouse     

(Updated: September 2024)

Name & address of person/group using the Clubhouse ____________________________________________________________________________ ____________________________________________________________________________

Telephone No: ___________________      Email Address: ____________________________ Member/Non-Member: - Yes / No               Date Required ________________

Time: - from ______________ to _______________

Type of Function ________________________________________

Number of Children _______                                  Total Number of People Attending ______

Number of Members attending ______

Kitchen Facilities: - Yes / No                                  Bar Facilities: - Yes / No

Deposit enclosed £ _______________ Cash / Cheque (Deposit must be lodged with this initial application)

NOTE The deposit is 25% of the total cost, and is a nonrefundable deposit, retained by the club in the event of cancellation. This deposit amount will therefore normally be £25 where only the clubhouse/ kitchen are hired, or £50 where both the clubhouse/kitchen AND the bar are hired. The remaining balance is due no later than one month prior to the event.

I/We agree to abide by the Conditions for Use of the premises

Signed Applicant _____________________________________ Date _______________

Signed Member ________________________ Signed Member ________________________

For Committee use only

Date Received _____________ Decision ____________

Date Reply Sent ________________

Occasional Licence required: - Yes / No

Date Applied for _____________

Licence: - Granted / not granted      Date Received ____________________

Bar Staff Paid or Voluntary ___________________________________________________________

Details/Comments ______________________________________________________________________

 

Guidelines for Private Use of the Club

Airthrey Spa Bowling Club is available for members and friends use for private functions.          The following outlines the guidelines upon which the management Committee will sanction such use of Club.

Type of Function: - Anniversary, Retirement, Engagement, & Birthday Parties. (18th birthday parties are not encouraged as it is likely there will be many under eighteens in attendance).   Also, Funeral Teas, Meetings, and other functions such as Bingo nights, fund raising/social nights, and dinners and private meetings.

Member(s) Participation and Attendance: -There should be at least 2 Bowling Club members associated with the event and in attendance at all times during the event. Occasionally Non - members and groups from our local community may request the club facilities which are welcomed when sponsored by members, between 1st October to 31st March each year outside the bowling season. (Requests out with these dates will be considered on an individual basis.)

Advance Notice Required: - The Management Committee require at least 40 days prior warning of an event (It generally takes up to six weeks to obtain an occasional licence) although in the case of a funeral tea, every effort will be made to accommodate the function at short notice.

Number of People Attending: - The Club’s capacity is forty people for a meal, fifty people otherwise.

Bar Staffing / Permitted Hours of Opening: - Only Trained Bar Staff authorised by the Bar Convenor will operate the bar at any event. The bar must be closed at 12.30am and the clubhouse cleared, by 1.00am.

Charges for hire of Clubhouse: - “Please contact a member of the committee for individual hire rates.”

Payment of Fee: - 25% deposit is payable no later than one week after approval of application by committee to secure the booking (the remaining balance is due no later than one month before the booking).  Some functions in the club (excluding parties) may utilise trained volunteer bar staff authorised by the Bar Convenor.i.e., Fundraising events, funerals, christenings etc. On these occasions (when volunteers are available) there will be no charge to members for using the facilities and a small donation to the club to cover cost of services. (Electric, Oil & Water) would be appreciated.

General Points: -

  • The Club (including toilets) should be left in a clean and tidy condition. If the kitchen facilities are used, then the kitchen must be left as it was found (Clean & Tidy).
  • All breakages must be paid for,
  • Decorations should be attached to walls with blue/white tack only. Sellotape and pins must not be used.
  • Confetti style table decorations should not be used (i.e., small age numbers etc.).
  • While the Club facilities may be allocated for someone’s specific use on occasion, Members will still have Access to the club
  • All Deposits must accompany application form.

Public liability insurance: - Public liability (third party) insurance under the club’s policy provides an indemnity to the club as property owners as a result of the club’s negligence. This insurance, however, does not extend to indemnify any outside groups hiring the premises when the activity is not organised, run or managed by the club Anyone hiring the premises for a private function should check with their household insurers to ensure that the public liability cover would extend to include the organising of such an event or consider taking out such insurance.

 Data Protection: - Your personal details will be held in accordance with the General Data Protection Regulation (GDPR) 2018, detailed in our Privacy Policy available on our website.