Princes Risborough Area Heritage Society (hereinafter called PRAHS) will operate in accordance with the General Data Policy Regulations 2018 on the lawful basis of contract. Our contract with members includes informing them of Annual General Meetings and distributing occasional newsletters in paper or electronic format. In order to fulfil this contract we need to hold and process data as detailed below.

PRAHS recognises that members have the following rights:

* of access to their data

*to correction of their data

*to erasure of their data

*to restriction of processing of their data

*and to object in relation to their data

The Data Controllers are the officers of PRAHS(Chairman, Vice-chairman, Secretary and Treasurer) and the Data Processor is the Membership Secretary.

Our membership database is held on a password protected 'cloud' server and includes contact information which you have provided yourself: name, postal address, e-mail, telephone number together with your class of membership.

We may also record the year you joined the society.

This information is used to send newsletters and for any other purposes connected with the running of PRAHS.

If a member ceases to be a member their record is archived for historical reference, but it is not processed again unless that former member re-joins PRAHS.

None of the data held by PRAHS is shared with or sold to any other third parties. PRAHS does not keep any information about racial or ethnic origins, political opinions, religious beliefs, physical or mental health, sexual preferences or convictions by any court.

Membership applications and renewals etc. may be retained for up to two years. After that time they are securely disposed of. Any member may check the information held for themselves by applying in writing to the Membership Secretary.

Any member wishing to withdraw their consent to the storage, processing and use of their data may do so by contacting the Membership Secretary in writing.

Princes Risborough Area Heritage Society. May 2018 (revised September 2018)