SHEERING PARISH COUNCIL MEETING
Parish Council Meeting General Information and Announcements
Meeting dates will be allocated in advance and published as soon as they can be arranged.
Each meeting agenda will be published seven days before the meeting.
The minutes of each meeting will only be published once the Parish Council has agreed them, this will usually be up to one calendar month after the meeting took place.
For further general information about Council meetings click here
Click on year (for the months) you wish to access.
(see also, further essential announcements at foot of this page)
NB. An electronic copy of meeting data created since 2012 is backed up by the Parish Council, should you wish to receive a copy by e-mail, send a request to the Parish Clerk, specifying the year and month of the data you wish to have.
Data from these and earlier years is stored in original form by the Essex Records Office, contact the Parish Clerk by email or in writing for further details.
Notice re future "in-person" Parish Council Meetings
Whilst the current Coronavirus restrictions issued by HM Government remain in force, no further “in-person” Parish Council meetings will take place.
As last year, all expenditure will be approved by Councillors and paid monthly, a note of this will be made available on the website in place of each meeting minutes.
Updated information will be posted here as soon as practicable
Notice from Chairman Rodney Northwood
With the current Government lockdown and restrictions in place, as stated above, there will be no Parish Council Meeting held in November. The Parish Council is currently investigating the possibility of holding a remote meeting but the arrangements and technical requirements for such a meeting, are too extensive for this to be in place for such a meeting this month.
It is therefore proposed to hold a meeting on 16th December which, following further announcements expected from the Government by December 2nd,
it is anticipated the Parish Council may meet in person.
If this is not the case, given the time scale for this meeting,
every effort will be made to meet remotely with appropriate public access.
Details of the meeting on December 16th will be confirmed when known.
Statement from the office of the Chairman of Sheering Parish Council –14/04/2020
As many of you will know, April is a busy month in the Parish Council calendar, during which we normally have the Annual Parish Meeting as well as our monthly Parish Council Meeting.
I am in regular contact with our Parish Clerk, Mrs Debbie Tennant, on any issues and correspondence she receives, along with the important information that requires circulation to Councillors. This information will continue to be circulated to Councillors by email and, in addition, information for general circulation will continue to be included on the Parish Council’s Web Site.
I also have regular communication with The Essex Association of Local Councils on legislative changes made affecting Local Councils, together with advice to them on conducting their business.
The most recent information is on conducting future meetings normally expected to be held during the current period of the lockdown.
Looking at April and the two meetings which would normally be held, I advise as follows.
Annual Parish Meeting
EALC advise that the decision has been taken that for this Council Year, there is no requirement for Councils to hold an Annual Parish Meeting within this period. Therefore, the next Annual Parish Meeting will now be held in April 2021. As you know, this meeting includes the presentation of the Citizen and Young Citizen of the Year Awards. The presentations of these awards will be deferred until that date
April Parish Council Meeting
On 4th April 2020, the Government brought the Local Authorities (Coronavirus) (Flexibility of Local Authority Meetings) (England) Regulations 2020, into force to allow Local Authorities to conduct meetings remotely. There are many platforms by which meetings may be conducted in this manner and I am sure that there are positives and negatives to all.Having considered the detail, processes and protocols required for conducting meetings in this manner, as outlined in legal advice provided by the National Association of Local Councils, Sheering Parish Council will not implement this method of conducting our meetings for reasons set out here: -
1) The implications, I believe are too great to ensure that a meeting would be conducted in accordance with normal and emergency required protocol, which would include the requirement of declaration of interests, ensuring that any Councillor who declared an interest in an agenda item, had in fact left the meeting, and the need for giving members of the Public their right of participation during the meeting time.
2) Action on any decisions agreed and taken on agenda items, would need to be deferred until current restrictions, particularly on social distancing are eased or lifted.
3) The difficulties in organising the technology and possibly equipment required and setting all Councillors up to participate, as well as any other legitimate interested parties.