FORP Minutes Wednesday 25 April 2012

Minutes of Meeting held Wednesday 25th April 2012


Peter Gay    Peter Bell   Jack Jennings   Jean Duncan

John Potter   George Hedge    Pauline Manfield     Annie Hepburn


Clare Goodwin   Andrew Jennings   David Pears    Lyn Freeman   Christine Jennings   Colin Greetham   Mary Cashmore   Peter Turner  Beverley Chew   Rachael Chew


Jack Jennings welcomed members to the meeting and thanked Sutton United Football Club for their continued support and hospitality.

Minutes of the Meeting held on 14th March 2012:

Jean Duncan proposed and John Potter seconded acceptance of the Minutes of that meeting.

Treasurer’s Report

The Secretary reported that all invoices received thus far had been completed and that the current bank balance stood at £1,078.49.   A further £230.00 had now been received from bench sponsorship thus the balance now stood at £1,308.49

Matters Arising:

Website: It was agreed that the website now looked impressive.

Projects: The Chairman reported on meetings held to discuss the proposed events day on June 3rd, in conjunction with Asda.

Supporting facilities for events was available from SUFC and SCCHC to assist where possible but the organization of the events proposed was felt to be confused and without funding.   Time is short and as FoRP do not and cannot commit to organizing events, the project seems a little disappointing.   Some local suppliers have been approached with a view to contributing but no costs or individual activities leaders or staffing appointed.

The Chairman reported that the plant hedging laid alongside the single rail fencing of SCCHC was growing well. 


Community Chest application subjects are required in addition to the dry pond and the outdoor gym facilities.   Ideas for project funding should be forwarded to the Secretary in order to meet a mid May application deadline.   Applications will be announced in June.

Ray Stark is formulating our current fundraising opportunities.

Work parties have installed 420 cell grown plants in hedges and over 100 trees in the lime grove consisting of hazel, rowan, silver birch and oak.

Further reclamation work and exploration have been undertaken at the dry pond site.   Water is present in a pit dug to find the clay base.   Jack Jennings met with the CPM and Danny Squires and agreement reached on clearing.   The CPM agreed to a small digger being used to further restore the pond in the presence of the park keeper and after risk assessment.

SCCHC have begun clearing the overgrown area to the rear of the clubhouse.  9 sacks of rubbish have been removed thus far.   The provision of plastic grid matting for the small car park to prevent wet weather vehicle tyre damage was discussed.   This would still allow grass to grow through and avoid the need for tarmac.

The Leylandii trees adjacent to the car park will be removed within the next few weeks.

All tree planting and the installation of the commemorative plaque has been completed with the QEII Fields in Trust status.   A framed certificate now hangs in the clubhouse of SUFC with thanks to John Potter.

Jack Jennings spoke with Mike Long re the possibility to extend the car parking at SUFC to compensate for some loss of space when the extension to the cycle pathway is made. 

The missing direction/information sign at Broomie Close has still not been replaced.  Councilor Pears has been informed.  The original sign was installed and then paid for by FoRP.  It was subsequently replaced with a comprehensive sign indicating both the cycle pathway and Rectory Park.

Yellow rattle is now becoming visible in meadows 1,2 and 3.


Correspondence:  An Email had been received from Caroline Dempsey, a local resident, offering compliments upon the improvements now apparent in the park.  She also provided information concerning the possible availability of funding from Birmingham Airport.  The Chairman will investigate this further.


The meeting closed at 8.25pm.


Date of Next Meeting: 7pm. Wednesday 23rd May 2012at SUFC (Subject to confirmation.)