Council Agendas Archive
March 27th 2012
Dear Councillor,
You are hereby summoned to a Meeting of the Council which will be
held in the small room of the Imperial Hall Epworth on Tuesday 3rd
April 2012 at 7pm. Meetings are open to members of the press and
public, under the Public Bodies (Admission to Meetings) Act 1960,
other than as specified. The press and public may not speak when the
Council is in session.
Signed C Maguire C MaguiRe
Clerk to the Council
AGENDA
1. To Record the Names of Members Present.
2. To Resolve to accept Apologies and reasons for absence.
3. To Receive Declarations of Interest (existence and nature with regard to items on the Agenda).
4. To Receive the Chairman’s Announcements (for information only).
5. To receive reports from Ward councillors (for information only).
6. To Receive the Clerks Report (for information only).
7. Public Participation session: Residents are invited to give their views and question the Town Council on issues on this agenda or, issues for future consideration. (Members of the public are reminded that each presentation should take no more than three minutes).
8. To Resolve Draft Minutes of the Meeting of the Council held on Tuesday March 6th 2012, copies of which have been previously circulated, for approval and signature (copy attached).
9. To dispose of any business, if any, remaining from the last meetings.
10. To Approve the Monthly Financial Statement for February 2012 (copies attached).
11. To receive information regarding payments on the Financial Statements (such as direct debits and credit payments) approved by the Town Clerk since the last meeting of the Town Council, under powers granted by the Local Government Act 1972 s101 and in accordance with Council Policy.
12. To Resolve April cheques for payment as presented on the following schedule (Local Government Act 1972 as amended).
Kingfisher Print £166.00
Fields in Trust Membership Subscription (Approved March 2012) £20.00
J.T. Building & Joinery Services Ltd (Concrete base for table) £730.00
North Lincolnshire Council tree works Kings Head Croft £3294.00
BT combined account £50.19
North Lincolnshire Council supply & fit dog waste bin £109.06
Epworth Imperial Hall March 6th & March 14th (Jubilee Committee) £30.00
Staff salaries March 2012 £941.56
C Maguire postage £16.56
H M Revenue PAYE March 2012 £130.05
13. To Note Correspondence (copies for information purposes only pages 964 - 967).
14. Correspondence for consideration:
A. North Lincolnshire Council North Lincolnshire Markets Policy (letter attached).
15. Committees and Groups:
Planning Committee: To note minutes of a meeting held on Wednesday February 29th 2012 (copy attached).
Planning Committee: To note minutes of a meeting held on Wednesday March 21st 2012 (copy attached)
Queens Diamond Jubilee Committee:
“A” To amend terms of reference as follows:-
1. The Committee shall be known as the Queens Diamond Jubilee (Advisory) Committee.
2. The Advisory Committee shall be formed for the purpose of making arrangement for the Diamond Jubilee Celebrations on June 4th 2012 and thereafter disbanded.
3. Powers to the Advisory Committee are granted under sec 101 Local Government Act 1972 (Arrangements for discharge of functions by local authorities) (1) Subject to any express provision contained in this Act or any Act passed after this Act, a local authority may arrange for the discharge of any of their functions (a) by a committee;)
4. The Advisory Committee may co-opt members of the public in a non-voting capacity as it thinks fit.
5. Expenditure incurred by the Advisory Committee shall be presented to the clerk for payment (by the Council) up to the agreed financial limit of £5000.00.
“B” To approve minutes of meeting held on Wednesday March 14th 2012 (copy attached).
Turbary Working Group:
“A” To receive minutes from the Turbary Working Group
“B” To receive a DRAFT letter following a meeting held earlier in the year with officers of North Lincolnshire Council (copy attached).
“C” To receive a letter from Mr Hirst of Turbary Road Epworth (copy attached).
“D” To receive a letter from Mr Carney re Epworth Turbary Road (copy attached).
“E” To receive a letter from the Turbary residents Epworth re Turbary Road (copy attached).
16. Section 137 Local Government Act 1972 Grant Funding Applications:
1. Application for grant funding from Epworth Imperial Hall (financial information and letter attached)
2. Application to amend the terms of grant from Epworth War Memorial Field (£3000.00 Resolved November 2011 minute 20.11.11) to that of a third party funder (letter attached).
3. Application for grant funding from Lincoln & Lindsey Blind Society (financial information and copy letter attached).
17. Tree Works Cemetery Lane: To appoint a contractor (information attached – financial
information to follow)
18. Photocopier Lease and copy prices: To consider the information provided in relation to lease renewal of the current office photocopier (information attached).
19. Epworth in Bloom: To appoint watering contractors for the 2012 season and to discuss alternative water procurement in the event of a hose-pipe ban (financial information to follow).
20. Ivy Andrews Hall: To discuss all the implications of possible purchase, management and use of the Ivy Andrews Hall (Cllr J. Whittaker).
21. Kings Head Croft:
A. To discuss watering arrangements for the newly planted trees.
B. To discuss the use of chemical weed-killer (by North Lincolnshire Council Contractors) around the childrens play area.
C. To approve the installation (with North Lincolnshire Council approval) of a safety barrier between the road and the childrens play area (Cllr Thorpe).
22. Imperial Hall Committee: To appoint a second Council representative to the Committee and to discuss the design of chairs for purchase.
23. Epworth Charities: To appoint two Council trustees to the Committee and to receive a report back from the meeting of Tuesday March 20th 2012 (letter attached).
24. Humber Playing Fields Association: To consider renewal of Annual Membership £20.00 (copy information attached).
25. CPRE Best kept Village Competition 2012: To consider entry £25.00 to the competition closing date 9th June 2012 (information attached).
26. Questions to the Chairman: (Items of immediate urgency that must be acknowledged before the next meeting and have not been included on the Agenda).
27. To confirm the date and time of the next meeting.
28. In view of the confidential nature of the business concerning members of staff and legal issues about to be transacted, it is advisable and in the public interest that the press and public be temporarily excluded and they are asked to withdraw under the terms of the Public Bodies (Admission to Meetings) Act 1960 and of Standing Orders 67and 68. COUNCILLORS MAY RESOLVE to exclude members of the press and public for the following agenda item:
A. To receive a letter from North Lincolnshire Council concerning the felling of a tree covered by a tree preservation order.
29. To record the closure of the meeting.
cm 27.03.12
Queens Diamond Jubilee Committee
March 22nd 2012
Dear councillors (and committee members)
You are hereby summoned to a Queens Diamond Jubilee Committee meeting of Epworth Town Council which will be held on Thursday March 29th at 7pm in the small room at the Imperial Hall Epworth.
Meetings are open to the press and public under the Public Bodies (Admission to Meetings) Act 1960 other than as specified.
Signed
Mrs C Maguire
Clerk
1. To record the names of members present.
2. To receive apologies for absence.
3. To receive declarations of interest.
4. Public participation session including items on the agenda. (Model Code of Conduct Order 2007 as amended).
5. To receive PC Tina Starbuck of Humberside Police (Epworth) with reference to the manning of the parade through the A161 traffic light junction.
6. To discuss/amend insurance requirements for events as organised.
7. To receive an update on street entertainment arrangements.
8. To confirm purchase of bunting and flags.
9. To receive an update on arrangements for the beacon.
10. To receive an update on arrangements for the parade.
11. To discuss the purchase of Memorial Mugs for Epworth school children and possible sponsorship.
12. To discuss information and articles for inclusion in a possible Jubilee edition of the ECHO.
13. To discuss stewards and marshalling of the event.
14. To confirm the date of the next meeting.
15. To record the closure of the meeting.
cm 22.03.12 Cemetery Lodge Burnham Road Epworth Nr. Doncaster North Lincolnshire DN9 1BY Tel: (01427) 872086 Clerk: Caroline Maguire Tel: 07926 791209 8.30 a.m. – 6.00 p.m. Monday – Friday E-mail:epworth.council@btconnect.com
Local Government Act 1972 (as amended)
EPWORTH TOWN COUNCIL
THE ANNUAL ASSEMBLY OF
THE TOWN MEETING OF EPWORTH
WILL BE HELD IN THE SMALL ROOM
OF THE IMPERIAL HALL EPWORTH
ON TUESDAY APRIL 10TH 2012
COMMENCING AT 7 PM
ALL REGISTERED ELECTORS OF THE TOWN MAY SPEAK AND VOTE
AT THE MEETING
(Signed) CLLR. Mrs. M. Lindley
CHAIRMAN, EPWORTH TOWN COUNCIL
AGENDA
1. To Record the names of those present.
2. To Receive apologies for absence.
3. To Receive Minutes of the meeting held on Tuesday May 3rd 2011.
4. To discuss matters arising from these minutes.
5. To receive a copy of the Chairmans Report.
6. To receive copies of figures of attendance and planning report for 2011.
7. To take any questions from residents addressed to the Chairman of the Council.
8. To discuss the date of the Annual Parish Meeting for 2013.
9. To record the closure of the meeting.
Please notify the Clerk on 01427 872086 (answer-phone) or 07926 791209 with Agenda Items
Dated March 22nd 2012 Cemetery Lodge Burnham Road Epworth Nr. Doncaster North Lincolnshire DN9 1BY Tel: (01427) 872086 Clerk: Caroline Maguire Tel: 07926 791209 8.30 a.m. – 6.00 p.m. Monday – Friday E-mail:epworth.council@btconnect.com Cemetery Lodge Burnham Road Epworth Nr. Doncaster North Lincolnshire DN9 1BY Tel: (01427) 872086 Clerk: Caroline Maguire Tel: 07926 791209 8.30 a.m. – 6.00 p.m. Monday – Friday E-mail:epworth.council@btconnect.com
February 29th 2012
Dear Councillor,
You are hereby summoned to a Meeting of the Council which will be
held in the small room of the Imperial Hall Epworth on Tuesday 6th
March 2012 at 7pm. Meetings are open to members of the press and
public, under the Public Bodies (Admission to Meetings) Act 1960,
other than as specified. The press and public may not speak when the
Council is in session.
Signed C Maguire C MaguiRe
Clerk to the Council
AGENDA
1. To Record the Names of Members Present.
2. To Resolve to accept Apologies and reasons for absence.
3. To Receive Declarations of Interest (existence and nature with regard to items on the Agenda).
4. To Receive the Chairman’s Announcements (for information only).
5. To receive reports from Ward councillors (for information only).
6. Public Participation session: Residents are invited to give their views and question the Town Council on issues on this agenda or, issues for future consideration. (Members of the public are reminded that each presentation should take no more than three minutes).
7. To Resolve Draft Minutes of the Meeting of the Council held on Tuesday February 7th 2012, copies of which have been previously circulated, for approval and signature (copy attached).
8. To Receive the Clerks Report (for information only).
9. To dispose of any business, if any, remaining from the last meetings.
10. To Approve the Monthly Financial Statement for January 2012 (copies attached).
11. To receive information regarding payments on the Financial Statements (such as direct debits and credit payments) approved by the Town Clerk since the last meeting of the Town Council, under powers granted by the Local Government Act 1972 s101 and in accordance with Council Policy.
12. To Resolve March cheques for payment as presented on the following schedule (Local Government Act 1972 as amended).
Askew Design & Print Cemetery Lodge & Kings Head Croft Notice Boards £510.00
BT Combined account £103.45
Epworth Imperial Hall February 7th £15.00
Staff salaries February 2012 £941.16
H M Revenue PAYE February 2012 £130.45
13. To Note Correspondence (copies for information purposes only pages 958 and 959).
14. Correspondence for consideration:
A. To receive information from W. S. Bell Assistant Director Democratic & Legal North Lincolnshire Council on the Localism Act 2011 – Standards (information attached).
B. To receive copy correspondence from Mr R J Brand re Epworth Bridleways (copy attached).
C. To receive copy email from G McBride in relation to parking and a one way system in Epworth (copy attached).
D. To receive correspondence from Alan Barker of ERNLLCA regarding full Council training on governance (copy attached).
15. Committees and Groups:
Personnel Committee: to receive and approve minutes of a meeting held on Thursday January 19th 2012 (copy attached).
Planning Committee: To note minutes of a meeting held on Wednesday February 1st 2012 (copy attached).
Working Group on Council Efficiency: to receive a report and paperwork on the draft Committee structure and terms of reference – meeting scheduled Tuesday February 29th 2012 (information to follow).
16. To discuss the provision of CCTV at Kings Head Croft.
17. Epworth in Bloom: To discuss the Hanging Baskets quotation for Epworth for the 2012 season. (Cllr Oliver).
18. Licensing Act 2003: A. Application for a Premises Licence – Grant re Hatty’s Tea Room and Bistro, 26 High Street Epworth (information attached). B. Application for a Premises Licence – Variation re Co-op Market Place, Epworth (information attached).
19. To discuss the Diamond Jubilee Celebrations: Section 137 grant application from Epworth Town Partnership; Minutes from Diamond Jubilee Committee meeting of 20th February 2012; Constitution of the Epworth Town Partnership (23rd November 2011) (June 2010 and May 2011 copies held on file); Email from Rotary Club of Epworth and Isle of Axholme offering support for Jubilee Celebrations (copies attached).
20. Epworth ECHO: To receive the Spring edition of the ECHO for approval prior to printing and distribution (copy attached).
21. Fields in Trust: To discuss the application for membership (annual fee £20.00) to the National Playing Fields Association operating as Fields in Trust (copy attached).
22. Questions to the Chairman: (Items of immediate urgency that must be acknowledged before the next meeting and have not been included on the Agenda).
23. To confirm the date and time of the next meeting.
24. Under the terms of the Public Bodies (Admission to Meetings) Act 1960 and of Standing Orders 67; councillors may resolve to exclude members of the press and public for the following agenda items:
A. To discuss the role of the clerk (Cllr R.Whittaker).
B. To discuss salaries of staff members (other than the clerk).
C. To discuss and resolve additional hours for the clerk.
D. Personnel and other Committees/Standing Orders (Cllr Hall).
25. To record the closure of the meeting. cm 29.02.12
