Council Agendas

December 7th 2011

Dear Councillor,
You are hereby summoned to a Meeting of the Council which will be held in the small room of the Imperial Hall Epworth on Tuesday 13th December 2011 at 7pm. Meetings are open to members of the press and public, under the Public Bodies (Admission to Meetings) Act 1960, other than as specified. The press and public may not speak when the Council is in session.

Signed C Maguire C MaguiRe Clerk to the Council

AGENDA

1. To Record the Names of Members Present.

2. To Resolve to accept Apologies and reasons for absence.

3. To Receive Declarations of Interest (existence and nature with regard to items on the

   Agenda).

4. To Receive the Chairman’s Announcements (for information only).

5. To receive reports from Ward councillors (for information only).

6. Public Participation session: Residents are invited to give their views and question the

   Town Council on issues on this agenda or, issues for future consideration. (Members of the

   public are reminded that each presentation should take no more than three minutes).

7. To Receive the Clerks Report (for information only).

8. To dispose of any business, if any, remaining from the last meeting.

   (A) Local Health Watch: To resolve a response (copy information and questionnaire previously circulated).

   (B) To discuss proposal received from Cllr J Whittaker, seconded Cllr I Bramble that Epworth Town Council agrees to research the possibility of acquiring the land currently belonging to the Diocese of Lincoln with regard to providing a new car park and local town council offices.

(C) To discuss: the procedure for presentation of correspondence to councillors (Cllr Wilson).

4. (D)  To discuss: Standing Order 29J rules of debate (Cllr Wilson).

5. (E)  To discuss: the procedure for rescission of a previous resolution (Cllr Wilson).

6. (F)  To discuss: the Turbary Road Expenses (Cllr Wilson).

(G)To resolve: the publication of Committee agendas and minutes on the web-site. (H)Epworth ECHO – to discuss the future production and format (Cllr R Whittaker)
(I) Heritage Forum: to receive a verbal report from Cllr R Whittaker (minutes previously

circulated).
(J) To receive the information from North Lincolnshire Council entitled “Snow Clearing”

letter dated December 6th (copies previously circulated), and additional information on

“Engaging Town & Parish Councils in the Delivery of Winter Services Operations”

(copies enclosed).
9. Working Group on Parking – Proposal to reconvene the Working Group (Cllr R

Whittaker).
10. To Approve the Monthly Financial Statement for November 2011 (copies attached).
11. To receive information regarding payments on the Financial Statements (such as direct

debits and credit payments) approved by the Town Clerk since the last meeting of the Town Council, under powers granted by the Local Government Act 1972 s101 and in accordance with Council Policy.

12. To receive a letter from Peter Williams Director of Infrastructure Services North Lincolnshire Council with reference to the Turbary Road (copy attached).

13. Committees and Groups:
    Kings Head Croft Committee – Meeting Thursday November 10th (copies previously circulated).

14. To resolve Grass cutting Tenders for the 2012/2013 and 2013/2014 seasons.

15. To resolve the Precept requirements for the financial year April 2012 to March 2013

16. Christmas Lights To thank the Lights Committee (Cllr Fish).

17. Questions to the Chairman: (Items of immediate urgency that must be acknowledged

    before the next meeting and have not been included on the Agenda).

18. To confirm the date and time of the next meeting.

19. To record the closure of the meeting.

20. Due to the confidential nature of this item, councillors may resolve to discuss it in the

    absence of the press and public under the public Bodies (Admission to Meetings) Act 1960
    To receive a brief presentation from the clerk on council efficiency.

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November 30th 2011

Dear Councillor,
You are hereby summoned to a Meeting of the Council which will be held in the LARGE room of the Imperial Hall Epworth on Tuesday 6th December 2011 at 7pm. Meetings are open to members of the press and public, under the Public Bodies (Admission to Meetings) Act 1960, other than as specified. The press and public may not speak when the Council is in session.

Signed C Maguire C MaguiRe Clerk to the Council

AGENDA

1. To Record the Names of Members Present.

2. To Resolve to accept Apologies and reasons for absence.

3. To Receive Declarations of Interest (existence and nature with regard to items on the

   Agenda).

4. To Receive the Chairman’s Announcements (for information only).

5. To receive reports from Ward councillors.

6. Public Participation session: Residents are invited to give their views and question the

   Town Council on issues on this agenda or, issues for future consideration. (Members of the

   public are reminded that each presentation should take no more than three minutes).

7. To Resolve Draft Minutes of the Meeting of the Council held on Tuesday November 2nd

   2011, copies of which have been previously circulated, for approval and signature (copy

   attached).

8. To Receive the Clerks Report (for information only).

9. To dispose of any business, if any, remaining from the last meeting.

10. To consider rescinding the decision made by the Council minute reference 16.10.11 page

    913 dated 4th October 2011 that Epworth Town Council would sign the Fields in Trust

    agreement for Kings Head Croft (copy rescission notice attached).

11. To Approve the Monthly Financial Statement for October 2011 (copies attached).
12. To receive information regarding payments on the Financial Statements (such as direct

debits and credit payments) approved by the Town Clerk since the last meeting of the Town Council, under powers granted by the Local Government Act 1972 s101 and in accordance with Council Policy.

13. To Resolve October cheques for payment as presented on the following schedule (Local Government Act 1972 as amended).
P Hinds grass cutting £184.00
E Mardell travelling expenses for councillor training at Goole £16.00

North Lincolnshire Council £1301.89 (Election costs see information in correspondence)

Royal British Legion Poppy Appeal £16.00
Kingfisher Print £166.00
Epworth Imperial Hall Room Hire November 1st £15.00 Staff salaries November 2011 £941.56
C Maguire postage £16.56
HM Revenue & Customs PAYE November 2011 £130.05

14. To Note Correspondence (copies for information purposes only to note).

15. Committees and Groups:

    To note and approve the minutes of the following:-
    Planning Committee: Wednesday November 2nd 2011 (copy attached).
    Planning Committee: Wednesday November 23rd 2011(copy attached).
    A. To resolve that the Planning Committee is comprised of (currently 6) members of

    Epworth Town Council which may include the Chairman and/or the Vice Chairman of the Council and the committee’s terms of reference shall be as follows

Name of Committee: Membership:

Quorum: Need:

Conditions:

EPWORTH TOWN COUNCIL Committee Terms of Reference

Planning Committee

For the Council to decide but no less than three (currently 6)

For the Council to decide but no less than three
To meet the Planning Authority consultation timetable

To ensure no risk of breach of the Local Government Act 1972, Schedule 12, paragraph 39 (1)

Membership of the Committee to be decided upon at the Annual Council meeting

Meetings to be convened on a needs basis

Minutes to be presented to the next meeting of the Town Council

The Committee may co-opt other Members of the Council if deemed necessary by the Committee

Only Members of the Council may be members of the Committee

Planning applications may be dealt with by the Town Council to meet the needs of the Planning Authority timetable.

Restrictions:

28. Heritage Forum: to receive a verbal report from Cllr R Whittaker (minutes attached). 29. Questions to the Chairman: (Items of immediate urgency that must be acknowledged

before the next meeting and have not been included on the Agenda). 30. To confirm the date and time of the next meeting.
31. To record the closure of the meeting.
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